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University of Dayton Libraries consists of Roesch Library, Marian Library, and University Archives and Special Collections. Our faculty and staff are recognized for seamlessly connecting information and services to all learners, contributing to the educational mission and preserving the history of the University of Dayton. Together, we form an academic focal point, enriching the intellectual and cultural life at and beyond the University. 

We value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems and creating an inclusive academic community. Because we seek a workforce with a wide range of perspectives and experiences, we encourage diverse candidates to apply as positions become available, including people of color, women, veterans and individuals with disabilities.

Library Staff and Faculty: Current Openings

Art Collection Specialist, Marian Library

Position Summary

The University of Dayton's Marian Library is hiring! We invite qualified applicants to apply for our Art Collection Specialist opening. This is a full time benefit eligible position that offers health, dental and vision insurance, retirement, disability, tuition assistance for you and your dependents, vacation/sick accrual and holiday pay.

In support of the art collection, this position will collaborate with the Visual Resources Librarian to contribute to exhibits, registration of new acquisitions, collection management, purchase and loan documentation, and input to improve the art database. This position will contribute to areas of Marian Library operations including but not limited to research assistance, outreach and marketing, and interacting with visitors.

Minimum Qualifications

  • Bachelor's degree
  • Ability to work well as part of a team and under own direction
  • Ability to work on multiple tasks simultaneously to meet deadlines
  • Proficiency with Google or Microsoft or similar office tools including spreadsheets, email and calendar
  • Excellent written communications skills

Preferred Qualifications

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

  • College level courses in art history or a related field
  • Experience working in a library, archives, gallery or museum setting
  • Excellent oral communication skills
  • Customer service experience
  • Experience with collection management system software such as EmbARK, The Museum System (TMS), PastPerfect, or a related program
  • Experience or familiarity with the principles and practices of collection and exhibition management
  • Experience or familiarity with art handling, storage, packing, and transportation for works of art in all mediums
  • Ability to evaluate works of art for the purposes of cataloging and condition reporting
  • Ability to work with people from diverse backgrounds and perspectives
  • Ability to apply creative methods to solve installation problems with an attention to detail
  • Willingness to engage respectfully with Catholic Marianist materials and educational goals

Special Instructions to Applicants

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Closing Statement

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.

Apply now

Graduate Assistant, US Catholic Special Collection


Are you looking to work with a dynamic team in support of rare and significant research materials on Catholicism in the United States? As part of the University Libraries, the US Catholic Special Collection (USCSC)  preserves records of the Catholic Church and helps tell the story of Catholic life in the United States through a variety of materials in different languages, formats, and media. The USCSC GA will work in collaboration with University Libraries faculty and staff to engage students, instructors, alumni and the community with the U.S. Catholic Special Collection through the library’s instruction program, tours, displays and more. The collection supports the University’s doctoral program in theology, which offers a distinctive research focus on locating the work of theology in history and culture with attention to the United States. The USCSC Graduate Assistant will primarily be responsible for working with the Religious Collections Librarian/Archivist in areas including metadata for digitized collections, general instruction, research support, and appointments to provide access to the collection. The GA will work for 20 hours per week (typical work schedule falls Monday-Friday between 9:00 am - 5:00 pm). The successful candidate will utilize such skills as attention to detail, strong work ethic, commitment to high performance, and customer service excellence to make a positive impact on people's lives every day. 

Application Timeline

To apply for this position, please send your resume and cover letter addressing the minimum qualifications to Applications will be accepted until the position is filled with priority given to applications received by March 1, 2024.


The Graduate Assistant position assists with the US Catholic Special Collection’s instruction, material preparation and access, appointments, and research. Specific duties include but are not limited to the following:

  • Creating and documenting metadata for digitized episodes of a television program within the US Catholic Special Collection (USCSC).
  • Holding open hours by appointment to meet with students and researchers, identifying and providing access to materials in the USCSC.
  • Working with the general education instruction program in the library, and teaching instruction sessions as part of the general education team after observation and training with faculty librarians. Library instruction for the Religious Studies program may be included.
  • Supporting other research and administrative needs within the scope of the USCSC as needed
  • Perform other duties as assigned

Minimum Qualifications

  • Bachelor's degree.
  • Must be in good disciplinary standing in order to be employed as a graduate assistant (see Conditions for Eligibility).
  • Strong interpersonal communication skills, including the ability to speak in front of a group.
  • Demonstrated ability to manage multiple priorities.
  • Strong organizational, time management, and follow-up skills.
  • Experience with Microsoft Office Suite (Word, PowerPoint, Excel, etc.).

Preferred Qualifications

  • Bachelor's degree in religious studies.
  • Previous experience in teaching or tutoring.
  • Interest in US Catholicism and/or libraries and archives.
  • Experience working independently as well as collaborating in a team environment.
  • Demonstrated strong attention to detail.
  • Experience learning new technology, including databases, software applications, and web-based applications.

Conditions for Eligibility

Academic Standing

Candidates must be enrolled as full-time students in a degree-seeking program to be employed as a graduate assistant.

Graduate assistants are expected to balance their academic workload with the requirements of the assistantship. Failure to remain in good academic standing will result in employment termination.

Candidates may apply for an assistantship even if they have not been accepted into an academic program at the time of application. The application process outlined here is NOT linked with the application process and/or academic entry to graduate/professional education at the University of Dayton. Please submit any needed application materials to the academic program(s) of your choice, according to those separate guidelines, while pursuing the graduate assistantship. An official offer of a graduate assistantship is contingent upon the candidate’s acceptance into an academic program.


  • A competitive stipend.
  • Tuition remission package, 100% up to 6 credit hours per semester, for no more than 2 consecutive semesters.
  • Health Care: Offered enrollment in University of Dayton health care plan as applicable to Graduate Assistants.

Financial Aid

Being employed as a graduate assistant may affect a candidate’s financial aid status.
Candidates are responsible for inquiring with financial aid to determine the degree to which the compensation package will impact their financial situation before acceptance of the assistantship.

Learn more

Special Collections Instruction Librarian and Assistant Professor

Position Summary

The Position

This is a 12 month, full-time, 35 hours per week, tenure track faculty position at the rank of assistant professor beginning July 1, 2024. Reporting to the Director of the Marian Library, the successful candidate will play an important role in developing and implementing the Marian Library’s instruction program using rare and distinctive materials, in close collaboration with other University Libraries faculty. They will oversee and contribute to the development, processing, arrangement, and description of the Marian Library's archival collections consisting of papers, photographs, three-dimensional objects, and appropriate websites and digital files.

The successful candidate will be expected to:

  • Create meaningful opportunities for engagement with rare and distinctive materials with a focus on the Marian Library’s collections.
  • Promote, develop and conduct library instruction sessions using Marian Library materials in collaboration with University Libraries colleagues.
  • Create and maintain a shared repository of lesson plans, activities, and learning materials for primary source instruction, and works closely with faculty within the library and throughout campus to incorporate primary source instruction.
  • Identify and implement best practices for curricular and co-curricular programming for rare and distinctive collections within the University Libraries, including assessment of learning outcomes.
  • Serve as a liaison to assigned departments / disciplines, which may include research, support, instruction, and collection development.
  • Process analog and digital archival collections, including rehousing, arrangement, and description within ArchivesSpace.
  • Collect websites within the Marian Library collecting scope using Archive-It and provides metadata for access.
  • Provide information about the Marian Library’s archives and its holdings, locate material relevant to the research interests of patrons, assist and monitor onsite researchers, and respond to reference requests in a timely manner.
  • Coordinate archival projects for student employees, interns, graduate assistants, or volunteers.
  • Select items for digitization and work with colleagues on description, access, and preservation of digital files.
  • Contribute content to the Marian Library blog, social media, and other publications.
  • Contribute to the implementation of the Libraries’ and University’s strategic plans, including for inclusive excellence.
  • Conduct research and disseminate the findings through publication in peer-reviewed journals, major national meetings, and other venues.
  • Serve on various library, University, and professional committees.

The Marian Library

Established by the Marianists in 1943, the Marian Library is recognized as one of the world’s largest and most comprehensive collections of materials on Mary. Researchers, students, and visitors come from all over the world to consult the Marian Library’s extensive holdings, from illuminated manuscripts to modern Marian research; from Marian postcards and stamps to paintings and sculptures; from souvenirs from Marian shrines to rare 18th-century holy cards. The collection includes over 112,200 books related to Mary, 10,000 holy cards, and 3,600 nativity sets. As devotions to Mary are present in cultural traditions worldwide, the collection is international in scope and includes materials in 100 languages. The University Libraries invites the campus community to experience this collection through programming and curricular partnerships. Recent exhibits have highlighted specific collections with local to global relevance, such as the Ukrainian Marian Collection and the Mary Gardens Collections. The Marian Library is an essential embodiment of the University’s Catholic and Marianist identity.

The University

At the University of Dayton, we value inclusive excellence because we recognize that diversity, equity and inclusion are fundamental to academic and institutional excellence. Inclusive excellence requires a comprehensive, cohesive and collaborative alignment of infrastructure, resources and actions. We strive to be active, intentional, and sustain engagement with and celebration of diversity in every dimension of institutional life. Because we seek a workforce with a wide range of perspectives and experiences, we encourage all candidates to apply. Learn more about the University Libraries commitment to inclusive excellence on our website:

The University of Dayton offers a strong benefits package, including tuition remission for self and immediate family, 22 vacation days, and 17 University holidays, including the week between Christmas and New Year’s Day. Relocation assistance is available for candidates who live outside the region. To make it easy to learn about benefits, the University has posted information on the Human Resources website: The University is located on a picturesque 388-acre campus comprising over 40 academic, recreational, athletic, and administrative facilities. Visit here for a virtual tour of our campus!

City of Dayton

The Dayton metro area has a population of about 850,000 and is a diverse community with a renewed downtown, a set of historic neighborhoods, and a highly favorable cost of living. Dayton is noted for its long history of innovation and invention, and has a vibrant and growing business environment. It is also home to corporations such as CareSource, LexisNexis, Reynolds & Reynolds, and to the U.S. Air Force Research Laboratory at Wright-Patterson Air Force Base. The Dayton area is a great place to live.

Minimum Qualifications

  • Completion of at least 33 credit hours of an ALA-accredited MLS program at the time of application, with degree conferred by December 31, 2024.
  • Experience or coursework with special collections, museums, archives, or primary sources
  • Excellent written communication skills
  • Potential for excellence in librarianship, research, and service

Preferred Qualifications

While not everyone may meet all preferred qualifications, the ideal candidate will bring many of the following:

  • Successful experience in, or with, one or more of the following:
    • Teaching in an academic setting
    • Teaching with rare and distinctive collections
    • Archival content management systems such as ArchivesSpace, Archivists Toolkit, or Archon
    • Web archiving and web archiving tools such as Archive-It, Webrecorder, or Conifer
    • Working independently and as part of a collaborative team
    • Working with a growing culturally diverse campus population
  • Education in religious history, art history, or another field appropriate to the collections of the Marian Library
  • Effective interpersonal communication skills
  • Effective oral communication skills
  • Effective classroom management skills
  • Commitment to breadth of education including educating the whole person in the Marianist tradition to support the principles of diversity, equity, and inclusion and a commitment of service to the community, university and profession

Special Instructions to Applicants

To apply candidates should submit:

  • A cover letter that addresses how the candidate meets each of the required and any of the preferred qualifications, as well as a brief statement of the research area they would like to pursue as they advance toward tenure and/or promotion
  • A curriculum vitae
  • A 300-500 word statement about their previous and planned contributions to diversity, equity, and/or inclusion, and how informs their work as a librarian
  • For individuals applying prior to completing their MLS degree, a copy of an unofficial transcript is also required along with a letter from an advisor indicating progression toward degree completion
  • Contact information for three references who will be contacted if applicants are selected for an on-campus interview

Finalists for this position will be required to make a 20-30 minute oral presentation. The presentation prompt will be provided 2 weeks before the on-campus interview.

Posting closes at 11:55 PM EST on February 29, 2024.

Applicants must be currently authorized to work in the United States on a full-time basis. We will not sponsor applicants for work visas for this position.

Closing Statement

The University of Dayton is a top tier, Catholic research university with offerings from the undergraduate to the doctoral levels. Founded in 1850 by the Society of Mary, the University is a diverse community committed to advancing the common good through intellectual curiosity, academic rigor, community engagement and local, national and global partnerships. Guided by the Marianist educational philosophy, we educate the whole person and link learning and scholarship with leadership and service.

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.

The University is also pleased to provide support for spouses of prospective and newly hired faculty through its dual career program. While we cannot guarantee placement, we serve as an effective resource and support system for your spouse. Information can be found at

Apply now

Student Employment

As one of the largest employers on campus, we employ up to 60 students each year. Student jobs include processing and digitizing special collections; cataloging, shelving and circulation; data entry; technology support; facilities support; and office work. 

Our student employees develop customer service, time management, leadership, information literacy and collaborative skills. Paid professional development opportunities, facilitated by library faculty and staff, are offered throughout the year. 

Student staff also participate in the Flyers GROW® program, which prompts them to connect their learning to work through reflection in conversation with their supervisors. They are able to articulate what they’ve learned through their library work in relation to their personal development, chosen fields of study, vocations or future job interests.

Open student positions are only posted on Handshake.

We are a founding and participating library of the OhioLINK Luminaries Internship Program, which exposes students to a wide range of work experiences based on the students' interests; pairs students with a mentor to gain valuable knowledge of the libraries and information sciences field; helps students develop marketable skills that are extendable to a variety of career disciplines; and supports our library work environments becoming more inclusive. The application process typically begins in early February.