OhioLINK and Interlibrary Loan

If the library doesn't own the material you need or it is not available for you to use, you may be able to request it from OhioLINK. OhioLINK is a state-wide consortium that provides access to 46 million items, including books, periodicals, maps, music scores, microfilm, dissertations, and audiovisual materials. Any patron with a current UD ID may borrow directly from other OhioLINK libraries or have materials delivered to UD or any OhioLINK member location.

  • OhioLINK items that have been requested are held for ten days. If the patron who has requested the item does not pick it up within that time period, the item will be returned to their home institution.

Materials may also be requested from other libraries through interlibrary loan. Interlibrary loan is a system of lending items to other libraries for the use of their patrons. You can request books, journal articles/book chapters, music scores, DVDs, and more, and we will find a library from which to borrow the item. 

ILLiad is the libraries electronic system used to request an item through Interlibrary Loan. The name ILLiad is an acronym for InterLibrary Loan internet accessible database.

Interlibrary loan does not procure materials already available in the Roesch Library, the Zimmerman Law Library, resources that can be obtained through the OhioLINK catalog, or resources that can be found for free online.

For more information about interlibrary loan, please call 937-229-4234.

Only students who are currently registered for courses, faculty and staff who are currently employed by the University of Dayton are eligible for interlibrary loan services.

University of Dayton law students, faculty and staff should use the Zimmerman Law Library interlibrary loan department for interlibrary loan services.

Fill out an interlibrary loan request using ILLiad. No requests will be accepted by telephone or on paper.

First time users of ILLiad will need to enter contact information before making their first request.  A separate request for each item should be completed, including multiple articles from the same journal volume. Requests should to contain complete bibliographic information and (if possible) a citation source. If you are unsure of this information, ask a librarian for assistance before submitting a request.

A request will not be processed if it is for an item available through University Libraries or an OhioLINK institution, or if it is a current UD textbook or an online source. Cancellations might also occur because the request was incomplete, the item could not be found, or the institution that owns the item declined to lend it.

Rush requests will be accepted only in extreme cases. There is, however, no guarantee that the holding library will be able to comply. If you require faster service than the ILL office can supply, you should refer to commercial document suppliers.

Patrons should allow a minimum of two weeks for the receipt of materials. Materials to be returned must be returned by the due date indicated. If the patron wishes to renew the material, a request should be made to the interlibrary loan department at least three days before the due date. If the renewal is not granted by the lending library, the material must be returned promptly.

Login to ILLiad using your University username and password

Roesch Library will accept interlibrary loan requests from other libraries via OCLC or faxed ALA forms.

  • Books and government documents are loaned for a period of thirty days. One renewal is accepted, subject to local needs. Reference books may be loaned at the discretion of a reference librarian and may be subject to restrictions.
  • Circulating copies of theses or dissertations are available for loan within the United States and Canada, but may not be reproduced.
  • Newspaper or periodical microfilm reels are available for loan within the United States and Canada for 30 days, with no renewals.
  • Periodical articles may be photocopied. There is a $15.00 charge for all photocopies made for anyone who is not part of the reciprocal agreement in OhioLINK, the Southwest Ohio Council for Higher Education (SOCHE), or who does not participate in a bilateral reciprocal agreement with the Roesch Library. This $15.00 fee covers any article up to and including 20 pages. Each page over 20 pages will be assessed an additional charge of $.10 per page up to a limit of 30 pages total. For articles in excess of 30 pages, the bound (not unbound issues) journal volume may be loaned at the discretion of the ILL staff within the United States and Canada for 30 days, with no renewals.
  • Microfiche may be loaned within the United States and Canada for 30 days, with no renewals. No ultrafiche may be lent. No ERIC microfiche is lent.
  • Audio-visual materials may be loaned within the United States and Canada for 30 days, with no renewals, at the discretion of the Interlibrary Loan Specialist.

Requesting libraries assume responsibility for borrowed material, as dictated by the Interlibrary Loan Code for the United States, Section 4.8. OhioLINK libraries will be governed by OhioLINK policies.

There are no overdue fines for ILL materials, but any replacement fees or other charges incurred for interlibrary loan transactions will be the borrowing patron's responsibility. If an item borrowed through ILL is not returned within one week after the due date, the requesting patron’s library account will be blocked, suspending all library borrowing privileges. If the ILL item is not returned within two weeks after the due date, a replacement charge will be added to the requesting patron’s library account. A registration hold will also be placed on their university records. Replacement charges, even those paid immediately, can go up, depending on the charges received from the lending library. Some libraries include a non-refundable portion to their bill, so even if the book is returned the borrowing patron could still be responsible for that fee. Patrons who repeatedly return ILL items past their due dates can be put on a “Library Use Only” list, have their ILL privileges suspended, or be blocked from other library services. One patron holding their ILL item beyond its due date can result in the University of Dayton losing access to that lending institution’s materials. Please be kind and return your items on time.

The University of Dayton's interlibrary loan office complies with copyright restrictions. In any calendar year, only five photocopied articles per journal title published within the last five years may be obtained free of charge. Copyright fees for articles in excess of the limit will, if possible, be paid by the library though the Copyright Clearance Center. Other options include using a commercial document delivery service. Entire issues of journals may not be photocopied.

Distance learners must be current students or staff of the University of Dayton and have a valid ID card in order to borrow ILL materials. A University username and password is also required for off-campus access to ILLiad, the interlibrary loan service. A University username and password can be obtained by contacting the UDit Help Desk (937-229-3888).

Users unable to travel to the Roesch Library can receive materials via U.S. mail. Any materials obtained via interlibrary loan must be returned to the Roesch Library Interlibrary Loan Office by the due date specified.

Special arrangements can be made for distance learners who do not visit the main campus regularly. Contact the ILL office Monday through Friday during regular business hours at 937-229-4900 or ILL@udayton.edu.

Distance learners are strongly encouraged to take full advantage of the OhioLINK program to request materials from OhioLINK colleges and universities. Materials may be requested from the University of Dayton as well as other OhioLINK institutions. The materials can then be picked up and returned to an OhioLINK institution closest to the distance learner.


Roesch Library