Human Resources

Facts & Figures

• A private, highly residential research university.
• 388-acre campus.
• More than 8,300 full-time undergraduates and 3,000 graduate and law students.
• More than 600 full-time ranked faculty, 1,300 full-time staff and 700 Research Institute staff.
• More than 80 undergraduate and nearly 50 graduate programs in arts and sciences, business administration, teacher education, health sciences, engineering and law. 

Select Rankings

• Top-tier Catholic research university.
• Top 50 entrepreneurship program in the country for 14 straight years.
• No. 1 in the nation for materials research and development.
• No. 1 Catholic university for engineering research and development.
• $169.5 million in annual sponsored research last year.
• Achieved a gold STARS rating for our sustainability achievements.

City of Dayton

Midwestern modesty aside, Dayton is a great place to live and work. The city is rich in history, recreation, arts and culture.  Explore our city to learn more!

Whether you're just beginning your professional career, focused on the needs of a growing family or concerned with building a secure retirement, the University of Dayton offers a rich benefit plan designed to help you achieve your goals.

Additional information on benefits is available to retirees, graduate assistants and current employees.

The University aims to inspire and empower our community to live a vibrant life and reach their own optimal level of wellness. Each semester, the Wellness Program provides classes, brown bag lunches, wellness challenges and special events. All employees are also eligible for a free annual health evaluation, as well as our employee assistance program.

Current UD employees can view current wellness offerings in Porches.

The University is committed to the growth and development of its employees and supports lifelong learning. Employees can take academic classes in their area of interest, gain professional development through the Center for Leadership or attend training/education programs offered by areas across campus.

Current employees can view current learning and development opportunities in Porches.

Please use the following contact information to schedule appointments. Appointments are granted as quickly as possible; however, same-day appointments may not be available.

• Benefits & Wellness: Email benefits@udayton.edu
• Employee Relations for Academic Units & Workers Compensation: Email Jennifer Duwel at jduwel1@udayton.edu
  
• Compensation: Email compensation@udayton.edu
• HRIS/Data Processing: Email HR@udayton.edu **
• Employment Services: Email employment@udayton.edu

When dropping off information, PAFs and other HR related forms/correspondence may be placed in the HR secure drop-box located directly across from the HRIS Office in St. Mary’s Hall, Room 304, Monday through Friday during normal business hours. Other delivery options include campus mail +1649 or by email to HR@udayton.edu.

Welcome to the University of Dayton! We are delighted that you have joined us. The information included below is provided to help with the transition into your new position at UD. For questions regarding new hire onboarding, please contact employment@udayton.edu.

Benefits

Upon hire, you will receive an email that will provide you with a link to information about the benefits provided to you as a benefit eligible employee. University email accounts will be used to distribute this information to new faculty members. Staff members will receive their email through the personal email provided while applying to the job posting. After reviewing the information in its entirety, if you have question about your benefits, please email benefits@udayton.edu or contact the Benefits Coordinator at 937-229-2539.

Computer Access

As long as you have submitted all of your new hire paperwork and all contingencies have been met, our office will work to process your new position into the system prior to your start date. Once we have processed all items on our end, you will receive an email from the UDit department that your accounts are ready with your University ID number.

New Employee Orientation

In the coming months, you will be contacted directly and asked to participate in several New Employee Orientation opportunities. A General Session will include an opportunity to meet the University President, a discussion of the Marianist history and charisms, and a discussion on diversity and inclusion at UD. A New Employee Dinner will also be scheduled.

Forms and Paperwork

You will receive links to complete new hire paperwork prior to your first day of employment.

University ID (FlyerCard)

After receiving the email from UDit with your account information, or on your first day of employment, you can visit the Campus Card Services Office located in room 125 in Kennedy Union to obtain your Flyercard ID. 

Parking Permit

Once you receive the email from UDit that your accounts are ready, you can purchase your parking pass online. For information regarding parking and permits, please visit the Parking Services website.

Payroll Information

The University pays employees either on a semi-monthly basis or on a bi-weekly basis. Most employees are on the semi-monthly payroll.

• Semi-monthly: Pay days are the 10th and the 25th of every month; if those dates fall on a weekend or a holiday, then the pay date will be early. 
• Bi-weekly: Pay days are every other Friday.

Time and Leave Reporting

Important time and leave reporting information can be found on HR Porches on the Employee and Supervisor Resources page under Time/Leave Reporting. 

• Non-exempt campus employees (clerical, technical or bargaining unit):
  You will be required to submit an electronic time card EVERY pay period. 
• Exempt campus employees (administrative/professional): You will be required to submit an electronic vacation/sick leave report EVERY pay period.  Even if no time was used, please record a zero in one day of the pay period to acknowledge no time was taken.
• Approver (Approving time for one or more non-exempt employees): If you are an approver, you will be required to approve timesheets and /or leave reports for your employees EVERY pay period.

Training materials for time and leave reporting include written documentation, videos and FAQs are available. 

Additional Resources

• Campus Map

Federal:

Employee Polygraph Protection Act (pdf)

Equal Employment Opportunity (pdf)

E-Verify Participation (pdf)

Family and Medical Leave Act (pdf)

Federal Minimum Wage (pdf)

Immigrant and Employee Rights (IER) (pdf)

Occupational Health and Safety Administration (pdf)

Pay Transparency Nondiscrimination Provision (pdf)

Uniformed Services Employment and Reemployment Rights Act - USERRA (pdf)

State:

Ohio Equal Employment Opportunity (pdf)

2024 Ohio Minimum Wage (pdf)

Ohio Minor Labor Laws (pdf)

Ohio Unemployment Compensation (pdf)

Ohio Workers' Compensation (pdf)

The University of Dayton is a top tier, Catholic research university with offerings from the undergraduate to the doctoral levels. Founded in 1850 by the Society of Mary, the University is a diverse community committed to advancing the common good through intellectual curiosity, academic rigor, community engagement and local, national and global partnerships. Guided by the Marianist educational philosophy, we educate the whole person and link learning and scholarship with leadership and service. Informed by and responsive to its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion and seeks to increase diversity, equity, and inclusion in our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, females, protected veterans, individuals with disabilities, or on the basis of sexual orientation or gender identity.

Form W-2, also known as a Wage and Tax Statement, is issued to nearly all employees at the University on an annual basis. By law, we are required to mail them to employees (or make available to employees who consent to electronic delivery) by January 31.

Former Employees

Electronic delivery is not available to former employees, even those who had previously consented. W-2s will be mailed to the last address on file with the University.

If you need to update this address, please contact Human Resources. 

W-2s for former student employees will be mailed to their permanent address on file with Flyer Student Services.