Housing Contract and Agreement

The contract term is for the entire 2026-2027 academic year and cannot be transferred or assigned. Students are subject to the University Housing Requirement located in the Academic Catalog as a condition of enrollment.

The following University documents contain information regarding student behavior and apply to students while living in University housing:

• Standards of Behavior & Code of Conduct
• Student Handbook
• Academic Catalog
• All University Policies are applicable including but not limited to:
  • Alcohol and Other Drugs Policy
  • Animals on Campus Policy
  • Campus Smoking Policy
  • Fire Safety and Evacuation Policy
  • FlyerCard Policy
  • Meal Plan Requirements Policy
  • Open Flame Policy
  • Payments and Penalties for Student Accounts Policy
  • Political Activities Policy
  • Room Entry, Search and Inspection, and Occupancy Limits Policy
  • Student-Run Businesses on Campus Policy

STUDENT: To live in University housing during the Fall and Spring terms, an undergraduate student is required to be registered for at least eight (8) credit hours with the University. A graduate student is required to be registered for at least six (6) credit hours to live in University housing during the Fall and Spring terms. The University has the right to cancel a student’s contract if Student’s credit hour registration falls below credit hour requirements.

To maintain eligibility for community living within the University housing a student must comply with the Code of Conduct and housing contract. Specifically, it is expected that a student can live in agreement with the health, safety, and behavioral requirements of the University.

Students living in University Housing must be at least 16 years of age by the date the student moves into University Housing.

Room Assignment

Student understands this Housing Contract is not for a specific residence hall, room, suite, quad, apartment or house. All housing assignments are confirmed by the University. The Department of Housing and Residence Life reserves the right to alter housing assignments at any time for any reason it deems necessary in its sole discretion. In addition, the following considerations apply to room assignments:

1. Room assignments are made without regard to race, color, national origin, ancestry, creed, religion, sexual orientation, or veteran status.
2. Room assignments are made with age-appropriate peer groups.
3. The University assigns students of the same gender together. Students are assigned based on their gender and gender identity as reported to Housing and Residence Life. Housing and Residence Life will assist with the residential assignment on a case by case basis within the University’s Assignment Process.
4. No room or roommate changes will be facilitated during the first two weeks of each semester. 
5. Students requesting an assignment change must email housing@udayton.edu. Any Student who does not follow the stated process and moves without authorization by Housing and Residence Life staff may be charged a fine and/or reassigned to another housing assignment. 
6. The University reserves the right to change room or facility assignment, to assign roommates, to consolidate vacancies, and/or to require Student to move to different accommodations as may be deemed necessary at the discretion of the University. Student will receive appropriate notice if such action is necessary, and Student's account will be adjusted accordingly if housing costs are changed.
7. If Student refuses to allow another assigned Student to move into the assigned residence, Student may be required to move and/or charged additional housing charges, and is subject to disciplinary action.
8. Consideration will be given to assignment and roommate requests, but the University cannot guarantee to honor every request. Failure to honor assignment preferences will not void this Contract.

Meal Plan Requirements

View the Meal Plan Requirements Policy. Information and questions regarding meal plans and Flyer Express can be directed to Dining Services at dining@udayton.edu or by calling 1-800-259-8864 or 1-937-229-2441.

Housing Contract Dates

Students are eligible to move into their assigned housing based on their classification and according to the chart below. 

• All University undergraduate housing facilities are closed during Winter Break (December 12, 2026  beginning at Noon through Sunday, January 10, 2027 at 8am).
• All University undergraduate housing facilities are closed during Spring Break (Wednesday, March 17 through Monday, March 29, 2027 at 8am). 
• Student must vacate their housing assignment after their last examination for that semester, except if Student's last examination is on the last day of exams, in which case, Student must vacate by the closing date and time published. 
• Graduating students may remain as occupants for 24 hours after graduation.
• If Student fails to vacate their housing assignment by the required date, an Improper Checkout Fee will be assessed to the Student’s account.

Extended Use of University Housing During Break Periods

Student may request housing outside the published Housing Contract dates. Student may be subject to additional fees and conditions during these periods. Additionally, housing outside the contracted period is not guaranteed and is available at the discretion of the University. Please refer to the Extended Stay/Early Arrival information located on the Housing and Residence Life website or the MyHousing Portal.

Student and Guest Conduct

Student is responsible for their behavior and the behavior of guests. Failure of Student or guests, to comply with and observe University rules, regulations, policies, codes or procedures shall constitute a breach of this Housing Contract. Student will be responsible for the payment of all charges related to the behavior of their guests on University property and for ensuring that guests comply with University rules and regulations.

Student and guests must abide by Alcohol and Other Drugs Policy. Student and guests may not possess or consume alcohol in facilities where alcohol is prohibited: Marycrest Complex, Founders Hall, Marianist Hall, Sophomore Garden Apartments, Stuart Complex, Campus South, and Virginia W. Kettering Suites. Students living in Junior/Senior/Graduate/Law apartments and houses, Lawnview Apartments, ArtStreet, Adele and Caldwell Apartments, Plumwood Apartments, and University Place Apartments, who are 21 or older, are permitted to have alcohol in the privacy of their apartment/house only in accordance with city/state law and University policies.

Student and guests must keep noise at respectable levels as determined solely by the University. Requests by a University official or a community member to lower noise will be adhered to immediately upon receipt of such request.

Student and Guests must adhere to the Campus Smoking Policy. Student and guests are not permitted to smoke inside residence halls, suites and apartments. Student and guests are only permitted to smoke inside University owned houses if all residents are in agreement.

Damage to and Maintenance of University Property

University shall maintain and keep in good condition the roof, walls, structural parts, main hallways, elevators and all other commonly used parts and portions of the building, but the University shall not be responsible for failure to make any such repairs.

Student shall take good care of the premises and the furniture, appliances and other contents provided, and shall keep them in good sanitary condition. Upon the end or other termination of this Contract, Student shall return the premises and the furniture, appliances and other contents provided in the same or in as good a condition as when received, ordinary wear excepted.

Student shall use, operate and maintain the equipment furnished by the University in accordance with the directions of the manufacturer and such additional instructions as University may give.

No alterations or repairs are to be made to University housing by Student, parent or guest. Notification of repairs to University property must be communicated through the University’s Work Order system.

Student acknowledges responsibility for any loss or damage up to the full cost of repair to the residence, the furnishings, or the public use areas that occurs as a result of Student’s or Guest’s intentional actions and/or negligence.

The University reserves the right to charge all students a community damage fee if vandalism or persistent housekeeping occurs in a common area that cannot be traced to a specific person, group, or incident. The community damage fee will be assessed based on the incident.

Student shall maintain a clean living environment free of trash and debris. All trash and recyclable items must be disposed of in designated areas and in accordance with pick-up schedules. Students residing within the neighborhood are responsible to keep their yards, porches and public areas free of litter. Failure to dispose of litter/trash by 7:00am daily from yards, porches and public areas will result in a Litter and Debris Citation. Public areas include porches, yards, streets and sidewalks within the Student neighborhoods.

If the assigned room, suite, quad, apartment, or house is damaged or destroyed the University, in its sole discretion, may either reassign the student to another room based on availability or at its option may elect to cancel this Contract and provide prorated refund to Student any unused amount of prepaid charges. In no event will the University's liability for inhabitability or destruction of the premises exceed the amount prepaid by Student.

Damage to and Maintenance of Personal Property

University shall not be responsible for loss or damage to any student-owned or personal property as a result of facility condition (i.e., water damage as a result of a leak).

Student agrees to assume and bear the risk of loss with regard to all personal property kept or maintained in all University housing facilities. Student is encouraged to pursue coverage under the parents’ homeowners insurance or purchase renters insurance, as the University does not carry insurance covering any such loss to personal property and assumes no responsibility for the payment of any such loss or damage. The University of Dayton has partnered with GradGuard, which offers renters insurance. Information about GradGuard is available on the MyHousing Portal.

Student is encouraged to keep room, suite, quad, apartment, or house locked and valuables secured at all times. Student is also encouraged to take valuables with Student during the semester break.

FURNITURE: Each Student assignment is furnished with a bed, dresser, desk, and desk chair. All University owned facilities are equipped with a refrigerator or a micro-fridge. No additional refrigerators or freezers are permitted. Suites are additionally furnished with appropriate living room furniture. Apartments and houses are additionally furnished with appropriate living room furniture, stove, dining table, and chairs. Bedrails are available to students upon request from Residential Properties. Approved appliances and devices are  provided in the Fire Safety and Evacuation Policy. 

Student may not remove University property from rooms, suites, quads, apartments, houses, lounges, hallways, etc. The University will not remove furniture it furnished from any living or common area space.

Student may not construct or install lofts, bars or similar structures in University housing.

Student may not alter, construct or bring in any furniture that will significantly increase the weight load to the structure. Examples of prohibited items include but are not limited to: cement blocks, stages, platforms, safes, bars, appliances, aquariums, etc. Student is discouraged from bringing any additional furniture, as space in all housing facilities is limited and may exceed allowable weight loads.

Indoor furnishings or any furnishings the University deems to be indoor or inappropriate, whether University or Student-owned, are not permitted on the grounds or porches of University facilities.

HEALTH AND SAFETY: Any item that the University deems at its own discretion to be either unsafe or potentially damaging to University property is prohibited and may not be stored in University facilities. The University reserves the right to remove unauthorized or dangerous devices. A list of permitted and prohibited items can be found on the Housing and Residence Life website and MyHousing Portal.

Basements and/or cellars, attics, and other areas that are not accessible or occupiable  to Student and/or guests. Additionally, Student and guests are not permitted on the rooftops of University-owned facilities. Refer to the Student Code of Conduct: Safety & Security

Student and their guests shall not remove or tamper with window stops. 

Student and guests must abide by the Fire Safety and Evacuation Policy.  Students are required to comply with evacuations as directed for their specific residential location. Individuals with need for assistance are encouraged to register with the Office of Learning Resources and the University reserves the right to assign and/or reassign individuals to residential spaces properly equipped for their safe evacuation.

Tampering with fire safety equipment is prohibited in accordance with Ohio Revised Code Section 2909.07 and can result in criminal charges.Tampering with fire safety equipment, exit signs, or smoke detectors is considered a serious offense and will also result in disciplinary action that may include suspension or expulsion from the University.

Student must abide by the Open Flame Policy.

Keys

Student is required to pick up assigned residence key upon move-in. Failure to do so may result in an improper check-in charge applied to Student’s account. Student who borrows a temporary access key/card for housing assignment will incur a monetary charge to Student's account for each use.

Keys may not be duplicated or given to any person. Lost keys, or keys not returned to the designated key-return location (i.e., residence hall/apartment complex main desk, 461 Kiefaber Street for Garden Apartments and neighborhood apartments and houses) at the time of departure, will result in a lock change at Student's expense. Additionally, failure to return keys to the designated key-return location by the specified move-out deadline will result in an improper check-out charge applied to Student's account. Keys cannot be mailed to the University after Student leaves campus or checks out of assigned housing.

Student must abide by the FlyerCard Policy and utilize their FlyerCard to access residential buildings and those houses equipped with scan stations.

Pets and Service Animals

Pets are prohibited in/on University housing premises. Only emotional support animals or service animals with prior approval from OLR will be permitted in Student’s residence. Student must comply with the Animals on Campus Policy. 

Residence Entry

Student and guests must abide by the Room Entry, Search and Inspection, and Occupancy Limits Policy. Student shall maintain clear paths of ingress/egress of their residence at all times and carefully monitor the guest occupancy for the residence and porches (where applicable) based on the posted occupancy limits. If there is no posted occupancy limit, Student shall maintain a reasonable number of guests at all times. University employees and/or their agents shall have the right to enter and inspect the premises during reasonable hours to inspect and/or make repairs, alterations and improvements/cleaning to the premises and building as the University may deem necessary. 

Services and Amenities

Basic University approved cableTV is provided in all residential facilities. To view digital channels on UD's cable TV system, televisions MUST be equipped with a QAM digital tuner.  Student cannot install or cause to be installed any satellite dishes, antennas, or other cable hookup. For some properties, cable and phone service is provided through contracts with Spectrum and/or AT&T. These contracts cannot be modified or cancelled by the residents. These properties may include, but are not limited to, Irving Commons Apartments and 1132 Irving. 

The University of Dayton supports online gaming and Internet TV devices on the residential wireless network in the residence halls and neighborhoods. You need to register your device's MAC address for it to work on the UD network.

View information regarding University provided cable.

Outdoor storage is not permitted on University premises.

Signage

The University reserves the right to remove any signage (including posters, banners, sheets) from student residence halls, apartments or houses that the University in its sole discretion determines is not consistent with the Student Code of Conduct, the University’s mission and values, and/or is in violation of local, state and federal laws. Student must also adhere to the  University’s Political Activities Policy.

The contract term is for the entire 2027-2028 academic year and cannot be transferred or assigned. Students are subject to the University Housing Requirement located in the Academic Catalog as a condition of enrollment.

Housing Contract Dates

Students are eligible to move into their assigned housing based on their classification and according to the chart below. 

• All University undergraduate housing facilities are closed during Winter Break (Saturday, December 11, 2027 at Noon through Sunday, January 9, 2028 at 8am).
• All University undergraduate housing facilities are closed during Spring Break (Saturday, March 11, 2028 at Noon through Sunday, March 19, 2028 at 8am). 
• Student must vacate their housing assignment after their last examination for that semester, unless Student's last examination is on the last day of exams, in which case, Student must vacate by the closing date and time published. 
• Graduating students may remain as occupants for 24 hours after graduation.
• If Student fails to vacate their housing assignment by the required date, an Improper Checkout Fee will be assessed to the Student’s account.

The laws of the State of Ohio govern this Contract.

Housing rates are available on the Housing and Residence Life website. University may increase the fee for room and board by formal action of the University of Dayton Board of Trustees.

University reserves the right to change and to establish additional rules, regulations, policies, codes, or procedures as necessary at the sole discretion of the University.

Student agrees to abide by the laws of the State of Ohio; the ordinances of the City of Dayton; and the University of Dayton Policies, Academic Catalog, Student Handbook, Student Code of Conduct, and Housing Handbook.

Student hereby agrees to indemnify and hold the University and its employees and agents harmless for any and all damages, claims, or causes of action of any kind arising out of or in connection with Student's use, occupation or other activity resulting from Student entering this Contract except where such injury is caused by the University's reckless acts or omissions.

Payments

Student must abide by the Payments and Penalties for Student Accounts Policy. 

Student Billing Rights

Student should keep this notice for future use. If Student believes there is an error in the housing bill, or if Student needs more information regarding a housing transaction on their bill, Student must notify Housing and Residence Life in writing at 300 College Park, 210 Gosiger Hall, Dayton, OH 45469-0950 or email housing@udayton.edu as soon as possible.

Housing and Residence Life must receive written notice from Student no later than 60 days after receiving the first bill on which the error or problem appeared.

Student may telephone Housing and Residence Life, but doing so will not preserve Student's rights.

In the letter, Student should provide the following information:

• Student name and identification number
• The dollar amount of the suspected error
• Description of the error
• Explain, if possible, a) why they believe their bill to be in error and b) if applicable which section of the contract supports their argument.

Cancellation Process

The University reserves the right to cancel this contract for the following reasons:

1. failure to pay;
2. failure to remain a Student in good standing;
3. failure to abide by University policy and/or State or Federal law;
4. failure to maintain the minimum number of credit hours;
5. or otherwise failure to comply with the terms of this Contract.

Conditions

If a student vacates or abandons their University assigned residence, the University shall have the right to enter and take possession of the premises and remove any personal property. The obligation of the student to pay amounts required by the Housing Contract shall remain in full force and effect and student shall be responsible for any costs, expenses including attorney's fees, loss or damage to the University by reason of student's failure to comply with the terms.

Cancellation Refund Schedule

Exceptions to the Cancellation Terms

This Contract cannot be canceled by Student after Student has electronically signed said Contract and enrolled in University classes for the Fall or Spring semesters, except in the following circumstances:

• New/Transfer Student: New Incoming First-Year Undergraduate, Transfer Undergraduate, Law and Graduate Student who decides not to attend the University is released from the housing contract once written notification or email notification of cancellation is received by Housing and Residence Life. Email cancellations prior to the start of class for new and transfer Students should be sent to housing@udayton.edu. Cancellation charge schedule is as follows:
  
  • Documentation received within the first three business days after housing assignment notification and before move-in, no charge.
  • If documentation is received after move-in and student withdraws from classes or moves from UD housing, charges will be assessed as outlined in the Cancellation Refund Schedule section of this Contract. Student will have three days to move from University Housing after contract release.
• Returning Student:University Housing Requirement
  • Any first- or second-year Student requesting contract release to commute from parent's' or legal guardian's' permanent residence within 40 miles is required to email housing@udayton.edu. 
  • Approval to commute will not be granted until completed documentation has been received. 
  • Approved Contract releases to commute are subject to the release fee schedule in the Cancellation Refund Schedule section of this Contract.
  • Any junior or senior returning Student may request release from the Housing Contract subject to the Cancellation Refund Schedule section of this Contract.

A returning student may be released from the Housing Contract per completion and approval of the "Housing Cancellation Form" found on the MyHousing Portal. If released from the Housing Contract, Student will have three days to move from University housing once released from contract and will be charged according to the Cancellation Refund Schedule section of this Contract.

Any Student who transfers or withdraws from the University must complete the Student Withdrawal / Leave Form. Student will be charged $500 if documentation is received after July 1 and prior to Student moving into assigned room for fall cancellation and after November 1 for spring cancellation.

If a student withdraws from classes after moving into University housing, charges will be assessed as outlined in the Cancellation Refund Schedule section of this Contract.

Any student who participates in a co-op, study -abroad or internship program outside a 40-mile radius of University during Fall or Spring semester will be released from the Housing Contract per completion of the “Housing Cancellation Form” on the MyHousing Portal requesting release from Housing Contract as a result of co-op, internship work, or study-abroad semester.

If a student receives a co-op, internship or study-abroad for the current term which is outside a 40- mile radius after moving into University housing, charges will be assessed at a daily rate. If a Student has signed the Housing Contract and participates in a co-op, internship, or study-abroad program during the fall term and wishes to cancel their contract for the spring term, they will be charged as outlined in the Cancellation Refund Schedule section of this Contract.

Exceptions to the above-stated cancellation refund schedules may be made to comply with federal financial aid programs or for medical withdrawals.