Payments and Penalties for Student Accounts Policy
Purpose
To ensure that student account balances and payments are maintained in an accurate and timely manner. To provide for appropriate corrective measures for delinquent student accounts.
Scope
All currently enrolled, former, and inactive students.
Policy History
Effective Date: December 6, 1993
Approval: March 4, 2026
Policy History:
- Approved in original form: December 6, 1993
- Approved as amended: December 11, 1995
- Approved as amended July 24, 2000
- Approved as amended: March 23, 2016
- Approved as amended: March 4, 2026
Maintenance of Policy: Director of Student Accounts, Finance and Administrative Services
Definitions
Good Financial Standing: For purposes of this policy, good financial standing includes either a current student account (with no past due amounts) or a student account with an authorized payment plan in place with the Office of Student Accounts and the student is current on their payment schedule.
Policy
Payment of ChargesAll tuition, room and board, and/or any other charges posted to a student account must be paid in full prior to the start of each term, unless the student enters into a payment plan with the Office of Student Accounts. Students in good financial standing may pay fall or spring term charges in installments under the University payment plan. Due to the short length of the summer term, the University will not offer installment payment plans for any summer term.
Enrollment in the University payment plan is an electronic authorization as permitted by law, and as such the electronic authorization will be deemed to have the same effect and legal enforceability as manually signed agreements.
Payment may be made by cash, check, electronic check, money order, ACH, wire transfer or by major credit/debit card. The University reserves the right to charge, or allow its credit card processing vendor to charge additional fees for any payment made by credit/debit card or wire transfer. Payments may be made in person by placing them in the drop box in the Flyer Student Services office or by mail to the payment address specified by the University. Payments must be in the possession of the University by the indicated due date to be considered timely.
Late Fees/Service Charges
The University reserves the right to charge late fees and/or interest on any amounts or payment plan installments that are not received by the due date (as permitted under applicable Federal and State of Ohio law). Service charges may also be assessed for any returned payments to the University in addition to any late fees and/or interest.
Penalties for Delinquent Student Accounts
Students with accounts that are financially delinquent, and for which no confirmed repayment arrangements have been made with the Office of Student Accounts, are subject to penalties and loss of certain privileges including loss of registration. Students with financially delinquent accounts are not permitted to register for classes, live in University controlled housing, and participate in University dining or meal plans.
The University will notify students in writing if they are in violation of this policy and will provide them reasonable time to rectify the situation. The amount of time given to resolve any violations will be determined by the University at its sole discretion on a case-by-case basis.
If the student must be removed from housing, the student must leave the premises by the established deadline. Otherwise, the University reserves the right to use all reasonable means to evict or otherwise restrict unauthorized residents from accessing University controlled housing.