Facilities Management and Planning

Central Receiving oversees the receipt and distribution of deliveries intended for campus departments. Inbound deliveries for a University department should be addressed as follows:

(Recipient's Department, i.e., Department of Budget and Planning)
(Recipient's Name, if applicable)
1529 Brown St.
Dayton, Ohio 45469

For mail intended for students, please see mailing services or student mailing addresses.

Contact

Central Receiving, 937-229-3913

In an effort to maximize available resources and supply the best possible services to the University community, outside vendors have been contracted to perform several long-term services that are required on campus. Generally, these are services that can be performed most economically by professionals trained in the specific fields required.

While these services are fulfilled by external contractors, any requests for these services or questions should still be addressed to the University — not the vendor.

Sample Contracted Services

Contracted services include, but are not limited to:

• Air quality and filter replacement (Dayton Reliable Air Filter Company).
• Custodial services (Alpha & Omega Building Services).
• Elevator maintenance and repair (KONE and Schindler ThyssenKrupp).
• Pest control (Go2-Pros).
• Window cleaning (Alpha & Omega or Club Level Cleaning Company)

Contact

Wes Napier
Manager of Contracted Services & Customer Service
937-229-3769

The grounds department is responsible for the general upkeep of the University grounds. This is accomplished through the performance and completion of work requests and by initiation of planned schedules.

Responsibilities

Grounds services include, but are not limited to:

• Planting and care of flowers, shrubs and trees.
• Watering, fertilizing and mulching.
• Caring for turf (mowing, trimming, aerating, edging, weeding, fertilizing, irrigating, etc.)
• Furnishing and care of benches, bike racks, and containers for trash, recycling and ash.
• Maintenance of asphalt roadways, parking lots and sidewalks.
• Removal of snow from University sidewalks, roadways and parking lots. (Alpha & Omega clears steps and building entrances.)

Professional Memberships

• Professional Grounds Management Society
• Ohio Sports Turf Association
• Sports Turf Manager Association
• Miami Valley Green Industry Association
• Irrigation Association
• Dayton Goose Management Network
• International Society of Arboriculture

Contact

Brian Coulter
Executive Director, Grounds Maintenance, Central Receiving, Mailing & Contracted Services

Construction management is responsible for providing an aesthetically pleasing campus environment that is conducive to learning, teaching and research. Other teams (e.g., operations, grounds, environmental health and safety) are involved in decision making for projects, as appropriate.

All construction work for the University of Dayton shall comply with the applicable requirements of any Federal, State of Ohio, or City of Dayton, code, law, regulation or guide.

Responsibilities

Construction management services include, but are not limited to:

• Oversight of capital projects and equipment.
• Management of all renovation and construction activities.
• Specifying and ordering furniture for campus use.
• Design and planning of facilities projects.
• Wireless "readiness".
• Specifications and orders for all interior and exterior signage, including plaques and temporary event signage. All signage shall comply with the Uniform Federal Accessibility Standards and the Americans with Disabilities Act Accessibility Guidelines, along with campus standards.

Process for Construction Standards

• Provide and recommend cost-effective designs that achieve the quality facility requirement and provide all necessary value engineering to ensure funds allocated are utilized to the best degree.
• Ensure compliance with relevant building, fire, accessibility, UFAS and OSHA codes regulations.
• We have developed our standards and are responsible for ensuring these standards are met during construction. We are also responsible for verifying that the standards being used are current. As methods evolve with technological and social advances, our standards will be revised.
• All design standards are organized in Construction Specifications Institute (CSI) format, Divisions 1 through 16.

Contact

David Schmidt
Assistant Vice President, Planning & Construction Management

Mailing Services distributes mail to the campus community. View the student mailing and shipping information for details on how to address mail to students.

Services

Mailing services include but are not limited to:

• Receiving and distributing mail to the campus community.
• Overseeing the intelligent locker system for student packages and mail.
• Sending outgoing mail (first-class, nonprofit, presort standard).
• Addressing, sorting, inserting, tabbing mailings for departments.

Intelligent Locker System

The intelligent locker system includes 1,300 lockers that allow students secure and convenient, 24/7-access to their packages and mail. This system also makes it more efficient for Mailing Services to process the 600-800 letters and packages received daily.

The lockers are used for students in the residence halls and University-owned apartments. Students who live in houses in the student neighborhood will have their mail delivered directly.

When students receive a package or mail via the intelligent locker system, they’ll receive an email with instructions for getting their item. The barcode can be scanned at the kiosk in Fitz Hall to retrieve their mail. 

Items that aren't retrieved within three days will be removed and held in Mailing Services for an additional seven days. If the package or letter mail has still not been picked up by the eighth day, items will be returned to the sender.

Students unable to pick up their item within the allotted time, or who need other assistance, can contact Mailing Services.

Contact

Mailing Services
Phone: 937-229-3844
Email: udmailingservices@udayton.edu

The operations and maintenance team is responsible for the general upkeep of University buildings. This is accomplished through the performance and completion of work requests and by initiation of planned schedules.

Responsibilities

Maintenance and operations services include, but are not limited to:

• Electrical maintenance, upgrade and repair.
• Preventative and/or routine maintenance, inspections, cleaning, services and repairs.
• General carpentry work (e.g., alteration, repair and maintenance of buildings, floors, roofs, walls, stairs, doors and windows; installation of plasterboard, vinyl tile, acoustical ceiling, insulation, plastic and glass).
• Painting of walls, ceilings, window and doors.
• HVAC maintenance, upgrade and repair.
• Locksmith duties.
• Boiler and plumbing maintenance, upgrade and repair.
• Procurement and storage of maintenance supplies.
• Technical operation and systems.

Contact

Brandon Rux
Assistant Vice President, Operations and Maintenance

Residential Properties is responsible for maintaining all UD owned residential facilities.

Responsibilities

Residential properties services include, but are not limited to:

• Maintaining and repairing all UD-owned residential facilities.
• Managing processes for students to move-in and move-out of these facilities. Students will receive instructions from Housing and Residence Life about these processes, including when/where to pick up and return keys, dates for arrival/departure, etc.
• Inspecting houses after move-out for damages, inventory and cleanliness. Students will be assessed charges, if appropriate, based on the inspections.

Contact

Brandon Rux
Assistant Vice President, Operations and Maintenance

The door access and lockshop services department maintains efficient and effective operation of door locking hardware across campus to provide a safe and secure environment. We install, service, rekey and maintain door locks, exit devices and electronic locking devices on University buildings. In addition, we oversee the campus-wide keyless access control system.

Temporary Key or Lock Change

If students need to request a temporary key or lock change, they should contact the front desk of their residence hall. Students who live in the neighborhood can call 937-229-3520.

Building Access

If you are locked out of your building during business hours, contact Door Access Control at 937-229-2051. If you need assistance after hours,  contact Public Safety at 937-229-2121.

Contact

Andy Rowe
Associate Director of Door Access and Lockshop Services
937-229-3769