Charges to Student Accounts Policy
Purpose
To ensure that charges to student accounts are appropriately authorized and approved, and that student account balances and billing are maintained in an accurate and timely manner.
Scope
This policy applies to all students (including currently enrolled, former, or inactive students), faculty and staff of the University of Dayton.
Policy History
I. Effective Date: March 23, 2016
II. Approval: October 29, 2025
III. Policy History:
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Approved in original form: March 23, 2016
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Approved as amended: October 29, 2025
Maintenance of Policy: Director of Student Accounts, Finance and Administrative Services
Policy
Only charges that have an approved Banner detail code are permitted to be posted to a student account.
All student account charges (tuition, room, board, fees, etc.) must be approved in advance by the Executive Vice President and Provost and the Executive Vice President for Business and Administrative Services before a Banner detail code will be assigned or created.
The Office of Student Accounts is responsible for creating and maintaining all Banner detail codes and will require the approval of the Controller’s Office before creating or modifying any Banner detail codes.
All charges that are to be posted to student accounts must be posted in coordination with the Office of Student Accounts. The Office of Student Accounts will coordinate with other units on campus (e.g., Housing, Dining, Bookstore, etc.) to ensure that charges are correctly applied to student accounts.
The Office of Student Accounts is responsible for periodically reviewing and validating Banner detail codes for billing. Any change in Banner detail codes used for billing must be approved by the Controller's Office.