professor and student in discussion


Welcome to the Office of the Associate Provost for Faculty and Administrative Affairs.

This page provides the University community with easy access to the policies and processes coordinated by the office of the Associate Provost for Faculty and Administrative Affairs.

This office provides university level support for many of the processes related to faculty personnel, including hiring, orientation, promotion and tenure, as well as sabbatical and other leaves are coordinated through this office. 

There are links on this page for specific information on the various activities performed through our office as well as resources for the faculty and administrative personnel of UD.

Patrick G. Donnelly, Ph.D.
Associate Provost for Faculty and Administrative Affairs
St. Mary's, Room 212

Faculty Hiring

The Office of the Associate Provost for Faculty and Administrative Affairs approves and coordinates all full-time faculty hiring. Departments must follow the UD approval and hiring process as documented on this site for all benefits eligible faculty positions. This includes tenure track and non tenure track, visiting, and in-residence positions. Staff hiring is managed by the Office of Human Resources.  Adjunct faculty are hired at the departmental level without involvement from this office.

Deans generally submit hiring requests to this office for tenure-track and non-tenure-track positions in August for the following academic year.  This office responds to the requests in September.  Sufficient planning is required to ensure that department chairs and search committee chairs are able to complete such requirements as attending the required pre-search meeting and the Hiring for Mission Retreat in the Fall.  Additionally the Associate Provost for Faculty and Administrative Affairs interviews all candidates for full-time faculty positions and provides feedback to the search committee or department chair prior to their deliberations and recommendation.

This site provides links for each stage of UD's hiring processes.

Faculty Sabbaticals

The full sabbatical policy is available in the Faculty Handbook under section XI, D. Below is a brief outline of the process of applying for a sabbatical:

What is Required in the Sabbatical Plan You Provide to Your Chairperson and Departmental Sabbatical Review Committee (by end of September):

  1. Your name and the name of the department in which you are tenured.
  2. Your total full-time continuous faculty service since your last sabbatical (or appointment to the faculty if you have never been approved for sabbatical). Please include date when you had your last sabbatical (if any).
  3. The semester(s) and academic year for which sabbatical leave is requested.
  4. A description of your project including:
  • 25-50 word synopsis of the sabbatical project;
  • projected activities and outcomes;
  • a timetable for the accomplishment of each of the outcomes;
  • the place or places at which the activities will be carried out;
  • the persons or organizations with whom or under whose auspices the activities will be performed;
  • any known or foreseeable contingencies which may affect the project;
  • anticipated sources and the amount of financial support needed for the sabbatical project, if any.
A sample sabbatical plan is available to the right to guide you in this process.

What is required in the sabbatical packet going to your Dean (by end of October):

  1. Revised sabbatical plan (based on input from chairperson and Departmental Sabbatical Review Committee).
  2. A summary statement from your Chair of your most recent faculty evaluation and how the sabbatical will contribute to your professional development.
  3. A copy of the departmental sabbatical review committee's review of your plan, including the names of the Committee members, or you can have the Committee members sign the signature page.
  4. A completed leave of absence form, obtained from the Office of Human Resources.
  5. The signature page signed by you, your chairperson, and your dean (download the signature page to the right).
Activities and Due Dates for Sabbatical Process:

  1. By end of September: Sabbatical candidate submits proposed sabbatical plan to Chairperson and Departmental Sabbatical Review Committee for review and input.
  2. By end of October: Departmental Sabbatical Review Committee provides written feedback to the sabbatical candidate and the Chairperson, who works with faculty person to revise plan accordingly. Chairperson writes letter of support and includes it in sabbatical packet that goes to the Dean.
  3. By end of November: Dean reviews proposals and forwards the proposals deemed of merit to the Associate Provost for Faculty and Administrative Affairs.
  4. By the end of third week in January: Associate Provost for Faculty and Administrative Affairs reviews proposals, notifies candidates, Chairpersons, and Deans of the sabbatical awards, and processes the necessary paperwork.
  5. By the 16th of the month following your return from sabbatical: Sabbatical report due.

Faculty Maternity Leave

This Family Maternity Leave Policy applies to full-time, tenured or tenure-track faculty.  A recent change in the policy added full-time, non-tenure-track faculty who have completed at least two years of consecutive full-time service and whose full-time service is expected by the University to continue.  The intention of this policy is to act in the best interest of the faculty member, department, and students when the leave must be taken during a teaching semester by providing for leave beyond the documented medical needs of the faculty member. Frequently, a maternity leave is taken for the full teaching semester.

Documentation for this policy and instructions for applying for a maternity leave can be found on our Procedures page. If you have questions, please refer to our Frequently Asked Questions or contact the Office of Human Resources.

Leaves of Absence for Faculty

Leaves of absence for faculty are coordinated by this office working with the dean, department chair, and the Department of Human Resources. Any extended faculty leave must be reported and documented according to UD's policy. Some leaves are required for medical conditions, but faculty also request leaves for visiting positions or fellowship or  scholarship opportunities. Additionally faculty are sometimes granted personal leaves without pay on a case by case basis but generally will require the employee to have completed one year of service before it will be granted.   The University of Dayton reserves the right to terminate the employee from the University if the employee receives unapproved payment for employment outside his/her normal University employment during an approved personal leave of absence.

For more information, please refer to the Faculty Benefits Handbook on Human Resources' website.

Adjunct Faculty

Adjunct faculty are highly qualified individuals who provide valuable services to our students and to the University.  They may teach lower level courses to first-year students, specialized upper-level courses, as well as graduate courses. Many adjuncts have taught at the University for many years and are active participants in new curricular initiatives.  Adjunct faculty may attend the faculty development programs offered through the Learning Teaching Center and the annual Adjunct Faculty Workshops.

Office of the Associate Provost for Faculty and Administrative Affairs

St. Mary's Hall Room 212
300 College Park
Dayton, Ohio 45469-1634

Patrick G. Donnelly, Ph.D.
Associate Provost for Faculty and Administrative Affairs and Professor of Sociology
Phone: 937-229-3334

Amy Askren
Faculty Hiring Coordinator and Assistant to the Associate Provost
Phone: 937-229-3334

Jack Ling, Ph.D.
Executive Director Institutional Diversity and Inclusion
Phone: 937-229-4073