Student Employment

In order to qualify for student employment positions on campus, you must be a degree-seeking student, be enrolled as part of an exchange program or be enrolled in the Intensive English Program. International students on F-1 and J-1 visas are subject to specific enrollment requirements.

Students who participate in a paid co-op position or paid full-time internship position will not be eligible to work a student position on campus during their work term semesters.

Minimum Credit Hours

Students must take a minimum number of credit hours while employed.

• Undergraduate: 6 credit hours
• Graduate: 3 credit hours
• Law School: 6 credit hours
• IEP: 18 credit hours in IEP or a combination of level 5 and academic courses

Credit hour minimums are subject to be waived in such cases where a student is entering their final semester at UD or final term of the IEP and does not need to take the minimum credit hours in order to graduate; or when a student participates in a study abroad experience, Semester of Service or an unpaid internship.

The credit hour minimum is waived during the summer semester. Students can work during the summer if they are enrolled in summer classes or intend to register for fall classes.

Incoming First-year Students

Incoming first-year students are eligible to pursue employment during the summer as long as they have graduated from high school, have been accepted to the University, submitted their enrollment deposit and are registered for the minimum number of credit hours for the fall semester.

Transient Students

Transient students are not considered degree-seeking and are not eligible for University of Dayton student employment.

International Students

International students on F-1 and J-1 visas are subject to specific enrollment requirements. Contact International Student and Scholar Services for more information.

Student working hours are limited so that students can remain focused on their academics as well as for the University to be in compliance with the Affordable Care Act.

Fall and Spring Semesters

Students may work 20 hours or less per week during the fall and spring semesters (all jobs combined). A work week begins at 12:00 a.m. on Monday and ends at 11:59 p.m. on Sunday.

Summer and Breaks

Students who work during the summer semester must intend to register for fall classes or be finishing up degree requirements in order to work through Student Employment.

During the summer semester and breaks that are at least a week or longer, students may generally work up to 35 hours per week.

However, undergraduates who take 12+ credit hours and graduate students who take 6+ credit hours during a summer session are limited to working 20 hours a week during the session in which they are enrolled.

UD students working through the Engineering Co-op Program are not subject to the hours per week limitation.

Students can apply for positions via Handshake.

Current students can find additional information about job eligibility, requirements and pay procedures in the student employment handbook, which is available in Porches.

Once hired, you must complete the following forms before being permitted to work. All forms will be provided when you visit the Student Employment office in Career Services, which is located in the Alumni House at 208 L Street.

Forms for ALL Student Employees

• Federal I-9 Form: Required to confirm employment eligibility. This process must be completed on or before the first day of work. You will be required to bring proof of your eligibility to work in the United States to the Student Employment office and complete the I-9 Form. The list of acceptable documents can be found on the USCIS website. Original documents are required by Federal Law.
• Federal Tax Withholding Form: W-4: Earnings are subject to federal taxes. Once hired, you can update your W-4 form through Porches.
• State of Ohio Tax Withholding Form: IT-4: As a student employee within the State of Ohio, your earnings are subject to state taxation. If your permanent residence is located in Indiana, Pennsylvania, Michigan, Kentucky, or West Virginia, you may elect to claim exemption from Ohio taxes.
• Direct Deposit Form: You will need to provide your bank's routing and transit number plus your account number.
• Emergency Contact Form: At least one emergency contact is requested.

Student employees perform invaluable services with enthusiasm, dedication and initiative. Indeed, the University depends on the contributions of this reliable workforce for the efficient operation of the campus. To recognize these contributions, the Office of Student Employment selects a Student Employee of the Year. Each year, all supervisors are given the opportunity to nominate one of their student employees to receive this award.

The guidelines for Student Employee of the Year selection have been established by the National and Midwest Associations of Student Employment Administrators (NSEA/MASEA). Career Services and other members of the University of Dayton community recognize the campus Student Employee of the Year at a celebration during National Student Employment Week in April.

Selection Process and Deadline

Supervisors must submit the nomination form by 5:00 p.m. on Wednesday, January 28, 2026. A selection committee will review nominations and select a campus winner. Nominations are limited to ONE per student. Also, a student can only be nominated in ONE category. The information you provide may be shared with the public through press releases and other promotional opportunities.

Eligibility

This recognition is open to both undergraduate and graduate students. Students who are supervisors may not nominate students for either award. Please see below for the criteria for both of these groups of students.

Undergraduate Student Selection

This year nominators will select ONE category that best fits their student employee's outstanding qualities and contributions. The nomination categories were designed by the National Student Employment Association.

Students will be evaluated on their contributions in the category they are nominated to by using the criteria in the rubrics, which can be found on each nomination form:

• Critical Thinking
• Community Service
• Social Impact and Belonging
• Innovation and Technology
• Leadership

Graduate Student Selection

Nomination letters are limited to two pages. When submitting your nomination for Graduate Student Employee of the Year using the Graduate Student Nomination Form, please make sure to focus on ONE of the following areas:

• Social Impact and Belonging: Student employee demonstrates empathy, respect, and openness toward others, actively contribute to social impact and belonging efforts, and intentionally seek ways to promote different perspectives in their work, campus involvement and community engagement.
• Impact: Student Employee suggests and helps implement an idea that has a positive, tangible impact on the department or brings positive recognition to the department.
• Professionalism, Effective Communication and Interpersonal Skills: Student Employee collaborates well with peers, manager, department leadership and unit stakeholders; Employs appropriate methods of persuasion when soliciting agreement; addresses problems constructively.
• Leadership: Student Employee is passionate about mentorship, training fellow student employees and acts as an agent of change to support the implementation of new ideas.

Tips for Completing the Nominations

• The selection committee can only make decisions based on the information provided. Please try to provide examples and evidence that specifically demonstrate the qualities on which students are evaluated. Point out specific or key accomplishments and state why the student is outstanding. Describe when the nominee went above and beyond or made a significant contribution to the department or university.
• Nominations are limited to ONE per student. In addition, a student can only be nominated in ONE category. No additional nominations will be considered.
• Helpful hint: You may want to prepare responses in a Word document then paste into the Google Form.
• Nominations must be received by 5:00 p.m. on Wednesday, January 28, 2026. Late entries will not be accepted.
• A selection committee will review nominations and select campus winners who best exemplifies the categories in which they are nominated. The winners will be considered for further recognition at the state, regional and national level.