Appendix A: Driver Certification Process

Driver Certification Process

In order to be a certified driver with the University, all individuals:

• Complete the Driver Training presentation online and pass the associated quiz.
• Submit a Statement of Agreement Application Form that permits the University to review the individual’s "Motor Vehicle Report" ("MVR").
• "MVR" is Low Risk according to the "MVR" Scoring.
• Once all items have been verified and approved, the individual will receive confirmation via email.  Approval can take up to 10 days.  For more information, please visit the Office of Risk Management and Insurance Driver Certification page at https://udayton.edu/arc/risk_management_and_insurance/driver_certification/index.php

"MVR" Scoring:

• Low Risk Acceptable:
  • No violations listed on the MVR for the past three (3) years.
• Low Risk Acceptable but Monitored:
  • The driver has violations but the violations do not meet the unacceptable criteria.
• High-risk Unacceptable:
  • One or more Major Violations* within the last five (5) years;
  • Three (3) or more moving violations within the last three (3) years;
  • One at-fault accident and two or more separate moving violations within the last three (3) years;
  • Two (2) or more at-fault accidents within the last three (3) years.

Violations: 

• Examples include but not limited to:
  • Speeding;
  • Aggressive driving;
  • Right-of-way violations;
  • Administrative violations;
  • Seat belt and other equipment violations.
• *Major Violations:
  • Any alcohol or drug-related driving offense;
  • Reckless Operation;
  • Refusal to submit to an alcohol or drug test or charged with implied consent;
  • Operating a vehicle more than 20 mph over the posted speed limit;
  • Leaving the scene of an accident;
  • Any felony committed with a vehicle.

Appendix B: "Certified Driver" Requirements

"Certified Driver" Requirements

• Drivers must disclose to Audit Risk and Compliance (ARC) if they receive a violation or if a change occurs in the status of their license.
• Drivers must contact ARC if involved in an accident.
• Employees with personally assigned vehicles shall not allow drivers under the age of twenty-one (21) to operate the "University-insured vehicle".
• Personal Vehicle Use for University business or approved activities:
  • Must be a Certified Driver.
  • Owners must maintain automobile liability coverage based on state minimum insurance requirements.  The individual’s personal insurance would act as the primary coverage in the event of an accident.  The University’s automobile liability insurance would act as excess coverage over the individual’s primary insurance.
  • The University does not provide protection for physical damage to the personal vehicle.
• All persons riding in a vehicle must wear their seatbelt at all times when the vehicle is in motion.
• The number of passengers in a vehicle cannot exceed the number of seatbelts available.
• Texting while driving is prohibited in vehicles.
• Hands-free cell phone operation only while driving. When traveling outside of Ohio, be mindful of States where usage is prohibited.
• Smoking is prohibited in "University-insured vehicles", utility vehicles and golf carts.
• Personal property in vehicles is not insured by the University.
• Large passenger vans can transport a maximum of 12 people including the driver regardless of the number of seats available in the van.
• You must have proof of insurance with you at all times when operating a motor vehicle. A University insurance card should be located in the glove box of all "University-insured vehicles".  Please check prior to your trip, replacement cards can be obtained from ARC.
• If you receive a moving violation or parking ticket while driving a "University-insured vehicle", it is your responsibility to pay the fine in a timely manner.
• Trips more than 400 miles from the University require an overnight stay unless a second authorized driver shares the driving responsibilities.  Cost should not be a deterrence for emergency overnight lodging.

Appendix C: Procedure for Reporting Accidents

Procedure for Reporting Accidents

• If an accident involves another vehicle, notify the local law enforcement agency (police) for that location.  If the accident occurs on campus, immediately notify University of Dayton Public Safety at (937) 229-2121.  It is important that a police report is taken at the time of the accident, if possible.
• All accidents must be reported to ARC as soon as possible at (937) 229-4502 to start the claim process, Monday through Friday from 8:30 am to 4:30 pm.  After business hours, leave a detailed voice message including your contact information.

Prior to leaving the scene of an accident, obtain the following, if applicable:

• File a Police report.
• Name, address, and phone number of all parties involved including other vehicle drivers and passengers.
• Name and phone number of their insurance carrier.
• Make, model, year, color and license plate number of all vehicles involved.
• Photos and witness contact information if available.
• If any parties were injured, name of hospital if transported.
• If the vehicle was towed, name and number of tow company.
• If the accident does not involve another vehicle, take pictures of any property damage.

Appendix D: “Commercial Driver License” (“CDL”) Requirements and Responsibilities

“Commercial Driver License” (“CDL”) Requirements and Responsibilities

Requirements:

• Must be 18 years old with a valid license within the State of Ohio.
• Must be 21 years old with a valid license to travel outside Ohio or transport hazard materials.
• Determine the "CDL" class:
  • Class A and B are for vehicles over 26,000 Gross Vehicle Weight Rating.
  • Class C is designed to transport 16 or more passengers including driver or is used in the transportation of material found to be hazardous.
• Provide a valid Medical Examiner’s Certificate.
• Complete a "CDL" application.
• Pass a "CDL" knowledge exam and "CDL" road skills test.

More information can be found at:  https://www.bmv.ohio.gov/dl-cdl-classes.aspx

Responsibilities:

• Each department must determine if any of its vehicles are "CMVs" as defined in this policy.  Department administrators are encouraged to consult with Audit, Risk, and Compliance or Purchasing to assess the need for the appropriate class of "CDLs" and applicable endorsements that may be required.  Each department should also check with Environmental Health & Safety if transporting hazardous materials.
• Drivers identified to be operating a "CMV" on behalf of the University, shall maintain and provide proof of valid "CDL" license with appropriate endorsements.
• All "CMV" drivers must comply with the University’s Drug-Free Workplace and Substance Abuse Policy and may be required to submit a drug and alcohol test post-accident or if there is reasonable suspicion of alcohol or drug use.  Refusal to submit or failure to comply may result in losing driving privileges.