Transcript Request

Parchment will deliver electronic (PDF) transcript requests as soon as they are authorized by the University's Office of the Registrar. Print orders will be sent out the same day if they are processed by the Office of the Registrar before 3 p.m. PST. Mail delivery times vary between USPS and FedEx. You will be able to trace the delivery of your transcript on the ‘Orders’ tab within your Parchment account once it ships.

You will be notified via email every time your order status changes. Please know your transcript request will not be processed until your information on the order form has been verified, and all holds on your student account have been resolved.

During the transcript ordering process, you will have the option to upload documents to your transcript order. Please only upload documents that are complete and ready to be attached to your transcript, as these will not be reviewed when we fulfill your order.

You may contact Parchment's support staff by submitting their contact us form on their website (or within your Parchment account) if you experience any technical difficulties with your transcript order. You may also use this form to cancel your transcript order and seek a credit or refund from Parchment.

NOTE: The University of Dayton does not do the Apostille, rather, UD prepares the documents for submission to the Ohio Secretary of State.

How to submit an order

1. Log into Parchment and order the transcript and/or duplicate diploma with Apostille.
2. Email registrar@udayton.edu with confirmation of which of the following options you will be using to finish the apostille process with the Secretary of State:
   
   • Mail the following items directly to the following address:
     Flyer Student Services
     University of Dayton
     300 College Park
     Dayton, Ohio 45469-1601
     
     • Pre-paid envelope addressed to the Ohio Secretary of State*.
     • Inside the envelope, include: the applicable fee, a written request for them to mail the certified transcript or diploma back to you, and a pre-paid envelope addressed to yourself.
   • If you need to assign a designee, email registrar@udayton.edu with the name of the person who will pick up the notarized items. They must show identification in order for items to be released to them. It will be the responsibility of the student to mail or deliver the documents to the Secretary of State to complete the process.
3. The Secretary of State will issue the apostille.

*Authentication and Apostilles information is available on the Ohio Secretary of State's Records web page. This includes the procedures to follow, as well as an FAQ and forms and fees info. A cover letter (pdf) to use with your request is linked on the Ohio Secretary of State's Submission Information page.

Items to Remember

• Timeline for the notarized transcript is roughly 2 weeks.
• Timeline for the notarized duplicate diplomas may take up to 2 months to be ready for pick-up and/or mailed to the Secretary of State from the University of Dayton in the pre-paid envelope received.
• You will be notified by UD Flyer Student Services — not by Parchment — when your items are ready for pick up.