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Frequently Asked Questions

The University of Dayton, guided by its Catholic and Marianist values, is committed to respecting the dignity of every person. As stated in the University’s Statement on Dignity, “Recognition of and respect for the person are central to our life as a Christian and educational community and are what allow us to pursue our common mission while being many diverse persons.”

In support of this commitment, the University has adopted a process that enables students, faculty, staff, and alumni who identify themselves by a name other than their legal name to use a chosen name for University records and systems that do not require use of a legal name.


A chosen name is an alternative to the individual’s legal name as designated by the individual in University systems. It does not require any legal documentation and may be reported via Flyer Student Services, Human Resources, or Alumni Relations.

As a member of the University community, all efforts should be made to use an individual’s chosen name when possible.


An individual may have multiple reasons for wanting others to know and address the individual by a specific name. Individuals may go by a name other than a legal name (including names other than a given name, middle names, or nicknames) in everyday life, they may choose a different name to ease pronunciation challenges, or they may have chosen to go by a different name. Individuals may not have the ability or desire to change their legal name.


Over 200 universities have policies that facilitate the use of chosen names when a legal name is not required.


Students can report their chosen name by contacting Flyer Student Services using their University e-mail account at fss@udayton.edu, or visiting the office in St. Mary’s Hall, room 108.

Faculty and staff may report their chosen name by contacting Human Resources using their University e-mail account at hr@udayton.edu, or visiting the office in St. Mary’s Hall, room 304.

Alumni can report their chosen name by contacting Alumni Relations by e-mailing alumni@udayton.edu, or visiting the office on the 5th floor of Daniel J. Curran Place.

It may take 7 or more business days for the request to be completed through all University information systems.


Individuals in the University community who are both a student and an employee should make sure to update their chosen name with both Flyer Student Services and Human Resources.

No. An individual does not have to provide a chosen name. If an individual does not provide a chosen name, the individual's legal name will be used.

When possible, your chosen name should only include alphabetical characters (A-Z and a-z), a space, or hyphen (-). Using other symbols may prevent a chosen name from appearing as intended in campus software. The University reserves the right to remove a chosen name if it contains inappropriate or offensive language, or is being used for misrepresentation.

Students can update their chosen name by contacting Flyer Student Services with their University e-mail account by emailing fss@udayton.edu, or visiting the office in St. Mary’s Hall, room 108.

Faculty and staff may update their chosen name by contacting Human Resources with their University e-mail account by e-mailing hr@udayton.edu, or visiting the office in St. Mary’s Hall, room 304.

Alumni can update their chosen name by contacting Alumni Relations by e-mailing alumni@udayton.edu, or visiting the office on the 5th floor of Daniel J. Curran Place.

It may take 7 or more business days for the request to be completed through all University information systems.


Students will likely not need a new e-mail address; however, you can update the name that is shown alongside your University e-mail address by following the steps below on a computer:

  • From any Google app where you are logged in, select the circle in the upper right corner
  • A box will appear with a blue “Google Account” button. Select this button and it will take you to your Google Account summary page.
  • Select the second tab on the left, “Personal info”
  • Select the arrow next to the “Name” field
  • Select the pencil icon on the right to open a box where you can edit your name, and save

Updates may take up to a few days to be reflected across your Google account.

If necessary, UDit may create a new University email address and username to reflect your chosen name in accordance with UDit’s established practices for the generation of email addresses and usernames. When reporting your chosen name with Flyer Student Services or Human Resources, ask for assistance in updating your e-mail address, and they can help you work with UDit.


An individual's chosen name will be used in lieu of the legal name wherever the legal name is not required.

  • University ID Card
  • Porches
  • Flyer Express
  • Online Directory Listing
  • Diploma
  • Co-curricular Transcript
  • Banner, Class and Photo Rosters
  • Grade Submission Reports
  • Isidore
  • Advisee Reports
  • Degree Audit Reports
  • Orientation Scheduling
  • Housing & Residence Life
  • E-mail Display Name (requires manual setting, click here for instructions)
  • 1850 Student Involvement Software (requires manual setting, click here for instructions)

  • Bills, Bursar Accounts
  • Financial Aid Records
  • Verification Requests and Enrollment Inquiries
  • Official Transcript
  • Federal Immigration Documents
  • Police Records
  • Medical and Insurance Records and Identification Cards
  • Conduct Records
  • Housing Contracts and Proof of Residence
  • Equity Compliance Records
  • Payroll
  • Student Employment Records
  • Professional Licensure Records
  • Office of Learning Resources Records
  • Communication to Parents/Guardians

***The University of Dayton Research Institute (UDRI) may have different requirements for use of legal name. Contact UDRI for more information: https://udayton.edu/udri/about/contact.php.


Staff with an administrative need (e.g., police, health, and financial services; deans' office staff, the Office of Human Resources) will see both legal and chosen names. Similar to GPAs and other sensitive information, these staff are trained on the significance of maintaining confidentiality of these records.

Instructors access a class roster with legal names. If a student has a chosen name, only the first letter of the legal name will be visible to faculty. Students are encouraged to share their chosen name with their instructors. Isidore will show a chosen name if one is reported.

Yes. Once a chosen name is updated with Flyer Student Services or Human Resources, individuals may obtain one new ID card at no cost, provided the old card is returned at the time the new card is requested.

University correspondence, including physical mail, e-mail, phone calls, and texts, may use chosen or legal names depending on the purpose of the communication.

Even though some processes require the use of the legal name, it is the intent that all offices use the chosen name as much as possible in general communications. However, form letters and mass-mailings from administrators will likely automatically use legal names.

Correspondence to employees from third party vendors, such as health insurance or retirement savings vendors, will use legal names

Once a chosen name is updated with Flyer Student Services or Human Resources, community members can request an update to their name on 1850 by completing this form (http://cglink.me/s18964) while logged into 1850. It may take 7 or more days for this change to be reflected on 1850.


There are a few reasons an office or system might not be using an individual's chosen name in some or all communications. Some offices or processes require use of an individual's legal name. For example, admission-related processes; transfer credit; federal, state, and institutional student financial aid; medical records; and payroll are examples of processes that require use of the legal name. Even though some processes require the use of the legal name, it is the intent that all offices use the chosen name as much as possible in general communications.

There is also a chance that an online system is not including an individual's chosen name when it should be. If it has been more than 7 days since you reported your chosen name, contact the office where you reported your chosen name to confirm that it has been updated in the system.

If you have concerns about malicious or ongoing omission of your chosen name, please contact Equity Compliance at 937-229-3622, equitycompliance@udayton.edu, or visit the office in St. Mary’s Hall, Room 300.


Students submit the name to be displayed on their diploma, which can include a chosen name. Follow the instructions when applying for graduation to verify the correct name on your diploma.


Yes. Alumni can request a replacement diploma through the Flyer Student Services graduation website, and clicking on “Duplicate Diploma Order.” There is typically a cost associated with a replacement diploma.

Students can update their legal name by visiting Flyer Student Services in St. Mary’s Hall, Room 108. Proof of legal name change is required, such as copies of the court order authorizing the name change and driver’s license/passport reflecting name change.

Faculty and staff may update their legal name by visiting Human Resources in St. Mary’s Hall, Room 304. Proof of legal name change, such as a social security card, is required.

Alumni can update their legal name by contacting Alumni Relations at alumni@udayton.edu, or visiting the office on the 5th floor of Daniel J. Curran Place.


Flyer Student Services: (937) 229-4141, fss@udayton.edu, St. Mary’s Hall, Room 108

Human Resources: (937) 229-2541, hr@udayton.edu, St. Mary’s Hall, Room 304

Alumni Relations: (888) 832-5867, alumni@udayton.edu, Daniel J. Curran Place, 5th floor

Equity Compliance: (937) 229-3622, equitycompliance@udayton.edu, St. Mary’s Hall, Room 300

LGBTQ+ Student Services: (937) 229-1215, lhutchinson1@udayton.edu, Gosiger Hall, Room 205B

International Student & Scholar Services: (937) 229-2748, isss@udayton.edu, Rike Center, Room 204


CONTACT

For questions relating to the University policies of Student Development, please contact:


Bill Fischer, Vice President for Student Development
937-229-3682
Email