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Publishing Guide

Publishing and Unpublishing in Cascade

This guide explains how to manage publishing and unpublishing of content between Cascade and the web servers.

Note: By default, new pages are created in Cascade with publishing turned off. This protects the page from accidentally going live as part of a bulk republish. See "How to Manage Publish Settings" below for instructions.

What is Publishing?

Your website has two lives: 

  • Cascade version -- content you can see and work on in Cascade
  • Published version -- content your website users see when they visit your URLs

So, publishing is the process of intentionally sending your Cascade content to the web servers for public use.

  • Keep in mind that what you are working on in Cascade can be different than what your website visitors see. You will decide when to send changes to the live website via publishing.
  • Each time you publish a page or folder, the website gets updated to the latest version of that file from Cascade. Cascade keeps a version history of the changes in case you need to refer back to a former version.
  • Publishing a folder updates the breadcrumb and page navigation for all of the folder's pages.

What is Unpublishing?

Unpublishing is removing content from the web servers so that it can't be seen or used.

Important: Whenever you use the Rename, Move or Delete tools in Cascade, make sure you are unpublishing the affected page from the web servers. If you don't, that old version of the page will be live and usable by website visitors, but no longer editable by you.

How to Manage the Publish Settings

NOTE: As of July 1, 2019, new folders and pages are configured by default to NOT be included in navigation indexing and NOT included in publishing jobs. This prevents new files from inadvertently getting listed in your site's page navigation or published before they are ready. 

Cascade provides you full control of the "publishability" of a folder or page. 

  • You may be ready to publish a new page or folder that has publishing turned off by default.
  • You may want to disable the publishability of a page or folder to prevent your changes from getting published by you, other content managers, or during a bulk republish by UDit. Even if the page or folder is already live on the website, new changes cannot get published until you re-enable the publish setting.

To enable/disable publishing, open the folder or page in Edit mode.

  1. At the top of the editing window, click the "Configure" button if editing a page or the "Properties" button if editing a folder.configure.png
  2. Click the "Content" button on pages or the "Metadata" button on folders to return to the editing view. Be sure to Save/Preview and click Submit to save any edits and the Publishing setting.

How to Publish

Note: Only submitted (fully saved) folders, pages and files can be published. Drafts are not publishable.

  1. Right click on the folder, page or file you want to publish and select "Publish." Or, when previewing a folder, page or file, click "Publish" in the toolbar above the preview pane.
  2. In the Publish window, leave the Publish Settings and Output selections as is. 
  3. In the Destination section, the three live servers and the staging server will be pre-selected. If you want to publish to the Staging server only, deselect the three live servers.
  4. Click the Publish button to complete the process. A confirmation message will display in the preview pane. If desired, click the link to see the Publish Queue. The Publish Queue also can be accessed from the upper-right corner hamburger menu (University of Dayton menu).
    • NOTE: During site-wide republishing, the publish queue might be backed up. You can move items higher in the queue, if needed, by dragging and dropping items.
  5. To see your site on the Staging server, use this URL in a browser: "https://www-staging.udayton.edu/yoursite/yourfolder/yourpage.php"

How to Unpublish

  1. Right click on the folder, page or file and select "Unpublish." Or, when previewing a folder, page or file, click "More" in the toolbar above the preview pane and select "Unpublish."
  2. In the Unpublish window, leave the Output selections as is. 
  3. In the Destination section, the three live servers and the staging server will be pre-selected. Leave these as is.
  4. Click "Submit" to complete the process.

Bulk Publishing Schedule

Six times a year, UDit performs a bulk republish of all Cascade websites to:

  • Enable bug fixes and feature enhancements uniformly across pages
  • Re-sync navigation and internal links
  • Update udayton.edu site map

Publishing Groups

Please refer to the publishing groups schedule (Google Drive) for your site's bulk republish dates. You can also subscribe to the UDit Cascade CMS calendar to have scheduled publishing dates and notifications added to your UD Google calendar.

Troubleshooting Problems with Publishing - FAQ

Q) I unpublished a page, but it is still showing up in search results. How do you get rid of old pages in search results?

A) It takes several weeks for Google to register that a page has been removed from our site. We don't control how or when Google re-indexes UD's sites so it's possible that a page you deleted continues to appear in search results for a while. Eventually, Google will catch up.


Q) There's a page on the web that isn't in Cascade. People are finding a page in search results that isn't in Cascade. How do I get rid of it? How do I unpublish a page that isn't in Cascade anymore?

A) We call this an orphaned page. It probably happened because the page or folder got deleted, renamed or moved but wasn't unpublished from the web servers. There are a few ways to deal with an orphaned file:

First of all, ALWAYS unpublish a file before deleting, renaming or moving. But if that didn't happen, try these solutions:

Restore a Deleted File

If the file was deleted within the past 15 days, you can restore it from the Trash/Recycle Bin and then unpublish it. 

  1. Open the Recycle Bin.
  2. Check the box next to the file and click the restore arrow at the top of the list.
  3. On the restored file, right click and select "Unpublish." After unpublishing, delete the file again.

Restore a Renamed File - Temporarily

You can temporarily change a renamed file back to its prior name in order to unpublish that former name. NOTE: This is a bit tricky, so follow the steps carefully. If other people are working in your site, tell them to suspend any publishing until you are finished with this intervention.

  1. On the file, right click and select "Rename." IMPORTANT: Copy or write down the name of this file exactly as it is before you temporarily rename it -- you will need to re-enter this name later.
  2. Enter the prior name of the folder or page EXACTLY as it was including spelling, capitalization, special characters, spaces, etc. (You can see the former name by right clicking on the file and selecting "Audits". Somewhere in the audit list will be an entry for the moved/renamed file.)
  3. IMPORTANT: Uncheck the box "Unpublish Content". You do not want to unpublish this file, you just want to rename it to its former name temporarily.
  4. Click the "Rename" button.
  5. Right click on the renamed file and select "Unpublish." Leave all selections as is. Click Submit.
  6. Right click on the renamed file and select "Rename."
  7. Enter the correct name EXACTLY as it was before (the name you copied in Step 1).
  8. IMPORTANT: Uncheck the box "Unpublish Content".
  9. Click the Rename button. There is no need to republish this file (because it wasn't unpublished during this process).
  10. Verify the success of this intervention by navigating to the orphaned page. It should now be in accessible.

Restore a Moved File - Temporarily

You can temporarily move a file back to its prior location in order to unpublish it from that former location. NOTE: This is a bit tricky, so follow the steps carefully. If other people are working in your site, tell them to suspend any publishing until you are finished with this intervention.

  1. On the file, right click and select "Move." IMPORTANT: Copy or write down the current location of this file before you temporarily move it -- you will need to return it to this location later.
  2. Choose the prior location of the folder or page. (You can see the former location by right clicking on the file and selecting "Audits". Somewhere in the audit list will be an entry for the moved/renamed file.)
  3. IMPORTANT: Uncheck the box "Unpublish Content". You do not want to unpublish this file, you just want to move it to its former location temporarily.
  4. Click the "Move" button.
  5. Right click on the moved file and select "Unpublish." Leave all selections as is. Click Submit.
  6. Right click on the moved file and select "Move."
  7. Choose the correct location where it was before in Step 1.
  8. IMPORTANT: Uncheck the box "Unpublish Content".
  9. Click the "Move" button. There is no need to republish this file (because it wasn't unpublished during this process).
  10. Verify the success of this intervention by navigating to the orphaned page. It should now be in accessible.
CONTACT

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