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Policies and Procedures
The School of Law has developed exam policies and procedures to maintain the integrity and fairness of exams and to facilitate scheduling. See the information below for more details about exam schedules, procedures and requirements.
The following documents are available in PDF format:
Students will receive further direction from the Office of the Registrar informing them whether they are to take their examinations for a particular semester in the morning or afternoon. During each day of the final examination period stated on the Academic Calendar, two examination “slots” are created. The morning slot begins at 8:30 a.m., and the afternoon slot begins at 1:30 p.m. One of these slots will be assigned to first-year students, and the other will be assigned to upper-level students, although the assignment may vary from term to term.
All exams will be scheduled by the University of Dayton School of Law administration and must be taken on the assigned day and time during the final examination period each term.
Exam Procedures and Instructions
- Using Your Laptop For Exams (pdf)
- ExamSoft Laptop Registration and Exam File Downloading Instructions (pdf)
- ExamSoft Exam Day Instructions (pdf)
Both first-year and upper-level students must report to the examination distribution center between 8 and 8:15 a.m. if they are taking a morning exam and between 1 and 1:15 p.m. if they are taking an afternoon exam. A Proctor will begin each exam.
Students are not permitted to open the exam envelope until permission is granted.
Students are responsible for completing their exams within the period designated by the professor.
All exam materials must be returned to the exam distribution center within five minutes of the end of the designated period.
All exams are proctored. Any problems, including honor code violations within an exam room, should be reported to the registrar.
The "Quiet Period"
When the examination period begins, a “quiet period” also commences. You will receive an email from the registrar when the quiet period has ended.
Before you take an exam, you are free to discuss legal concepts relating to the course with any classmate who has not taken the exam. (It is fine to ask a classmate if he/she has taken an exam. However, if he/she says, "yes," you must immediately cease any discussion of the exam while in that person's presence.) Professors may or may not choose to accept questions once the exam period begins. (Traditionally, many professors have opted not to do so.) Whether and by what means a professor will respond to any questions is left to the sound discretion of that professor.
After you take an exam, you may not discuss the exam, the course, the professor or any legal concepts relating to the course with any member of the UDSL community, including classmates and professors, until after being notified by the Registrar's office. In short, do not discuss anything even remotely related to the course. For example, you may not comment on how difficult an exam was, what concepts the exam covered, how a classmate might best study for the exam, etc. If a discussion of a completed exam arises, you should indicate that you have taken the exam and are not free to comment and immediately remove yourself from the discussion. While you may discuss a completed exam with persons outside the UDSL community, you must not do so when there is any danger of being overheard by a member of the UDSL community.
Examination Deferrals and Missed Examinations
A student who does not complete all his or her final examinations before the end of the examination period will receive a failing grade in the course or courses in which they failed to complete the final examination. Students who have compelling reasons may take their examinations up to three calendar days after the end of the examination period with the written permission of the associate dean for academic affairs. Serious illness and a death in the family are examples of compelling reasons. However, documentation of the student’s justification is required. For example if the compelling reason is the student’s illness, the student will have to submit a written physician’s statement.
Compelling reasons do not include travel, vacations plans or celebratory events such as weddings, anniversaries, christenings, graduations, birthdays, etc.
Laptop Requirements for Exams
All students are expected to use laptop computers for all final exams, with the exception of any exam that is administered as a multiple choice/objective exam. You will be expected to complete the necessary registration and download procedures by the published deadlines.
Exams will be administered with the use of ExamSoft’s SofTest software, which involves Internet transmission of exam files and answer files via ExamSoft’s FlexSite. Students must download and install the SofTest software though UDSL’s custom website, by the published deadlines. Instructions will be emailed to all law students before registration opens.
Students must then download all final exam files during the published time frame. To do so, launch SofTest from your laptop and follow the instructions for downloading your exams. There is no download password.
Periodically, you may be notified to download the latest SofTest service pack. This will ensure that you have the latest enhancements to the software. When notified, go to ExamSoft website and follow the instructions.
If you have any questions regarding ExamSoft, contact ExamSoft support by email or 1-866-429-8889.
Anonymous Exam Numbers
All examinations, including midterm examinations, will be administered anonymously to ensure the integrity and fairness of the grading process. The registrar will assign an examination number to each student. Identification of the student will not be disclosed to the course instructor until after he or she has submitted at least a preliminary grade sheet reflecting the grades by examination number. You will be assigned one number to be used as identification on all of your final examinations.
Final exam numbers will be placed in student mailboxes during the last week of class. Midterm exam numbers and other paper and project numbers will be placed in student mailboxes as needed.
Don’t lose your number. Commit it to memory or bring it with you to your exams. If misplaced, check with the Registrar's Office. Keep a record of your number for future reference to expedite exam review with your professors.
Exam Standards of Conduct
In taking an examination at the School of Law, you are bound by the University’s Policy on Academic Dishonesty and by the School of Law’s policy on academic and professional ethics. Both are set out in the Policy Manual. Under the University’s policy, sanctions (including an “F” in the course or dismissal from school) can be imposed on students who engage in academic dishonesty, which is defined as any attempt to obtain, or assist another student to obtain, a grade higher than that honestly earned. Under the School of Law’s policy, which supplements the University’s policy, students are to “display the same high level of honesty, ethical conduct, and professional decorum expected of members of the practicing bar.” Violations of the School of Law’s policy can be sanctioned by, among other things, a reduced grade, suspension, or dismissal from school. Any failure to comply with the published examination procedures constitutes a violation of these policies and will result in the imposition of sanctions.
No materials (e.g., class notes, books, outlines, etc.) can be brought into the examination room unless the professor has given his or her prior consent and has notified the Registrar’s Office of the specific materials permitted. Students who violate this rule will be disqualified from taking the examination.
Students must supply their own pens. Number 2 pencils can be used only to fill out the Scantron answer sheets used for objective examinations. The School of Law supplies blue books and blank paper, which will be in the examination room.
Students using a laptop computer should have the required hardware and software prepared in advance of the examination. Instructions for the appropriate use of the software and the student’s laptop during an exam will be provided to each student. The staff will advise students when the examination is to begin.
During an examination, you must comply with the following rules:
- You may not write any notes, memory keys, or outlines before the examination begins.
- The examination must remain in the exam envelope until Law School staff instructs you to begin the examination.
- There is no talking. If you have a question about the examination, go to the Exam Distribution Table.
- There is no eating or drinking in the examination room.
- You may leave only for necessities, such as visiting the restroom.
- You may not change your seat.
- Stop writing or typing immediately when your time has expired.
- Sign the Honesty Statement and return all exam materials (including used scrap paper) in the exam envelope to the exam distribution table within five minutes of the end of the examination or the materials will be considered late.
Before you turn your examination in, write your examination number on your exam copy, on the bluebook(s), and on the Scantron. Write the course title and the instructor’s name on the front of each bluebook. If you use more than one bluebook for the examination, put the bluebooks inside each other, being sure your examination number is on each bluebook. It is your responsibility to see that all the bluebooks you used are turned in; if a bluebook is not turned in, it will not be graded.
Upload your answer file following the posted instructions. If your upload is not successful, return all exam materials in the exam envelope to the Exam Distribution Table and take your laptop to the announced location for retrieval of your file. It is your responsibility to ensure that your exam uploads successfully or is retrieved before you leave the building after any exam.