Skip to main content

Individual Travel Application and Process

Individual Travel Application and Process

This application should be completed by individual faculty and staff who plan to engage in domestic or international travel on behalf of the university. This application should NOT be completed by students. (Students will complete the student application here.) Travel is defined as any trip that is by plane, or "out-of-town" and overnight. 

 

If UDRI is sponsoring any part of your travel, work directly with the UDRI Travel Coordinator. Do not complete the application below. 

 

The basic steps are as follows:

  1. Consult with your supervisor regarding your travel plans and anticipated budget
  2. Complete the Individual Travel Application hereTo return to an in-progress or previously submitted application, please login here.
    • Enter your UD login credentials. 
    • If this is your first application through Terra Dotta, you will be asked to supply some basic profile information.
    • Select the term that best aligns with your travel dates. (Summer 2021 is currently the only term available. Select that regardless of your travel dates and we will adjust it later.)
    • Enter the dates and location (itinerary). Click “Add to Itinerary.”
      • Note: Arrival Date is when you arrive at your destination; Departure Date is when you leave your destination to return home.
    • Click “Apply”
    • Click “Get Started” and answer the questions on the various questionnaires.  Some of the information you will need to provide includes:
      • Travel Reason
      • Whether the travel is essential or not, based on the chart found here
      • Estimated Costs, including FOAPAL
      • Emergency Contact Information
      • High Risk Travel Waiver Request*, if required (More details can be found on the Domestic High Risk Travel and International High Risk Travel pages.)
    • After you complete each section, click “Done.”
    • Once all questionnaires are complete, at the top, click “Submit Your Application”
  3. The Center for International Programs (CIP) will manage the process of ensuring necessary approvals for your travel (e.g., supervisor, Dean/VP) and will manage the review process for any high risk travel waiver requests, if necessary.
  4. CIP will notify you if your travel is approved or not. If approved, the message will include helpful reminders about next steps, including how to book your travel via Options Travel.
  5. You must notify travel@udayton.edu of any changes to your travel plans (dates, locations, etc.)
  6. You will upload any requests for reimbursement via the Integrated Travel System following your return. 

Note: Generally, it is not possible for a proxy to apply on your behalf. However, for units or departments with frequent travel, there may be an administrator who is trained to complete the application for others. Reach out to us with any questions on this.

 

Need assistance or have a question? Contact travel@udayton.edu

CONTACT

Education Abroad and Partnerships

Alumni Hall
300 College Park
Dayton, Ohio 45469
937-229-3728
Email