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Directory Website Profiles

This guide provides instructions for creating profiles in the Directory website and using profiles on other Cascade websites.

About the UD Directory Website

The Directory website houses voluntary profile pages for UD faculty, staff and some research graduate students. In Cascade, it is organized by unit/subunits. Profile pages must be created and stored in the Directory website but they can be referenced by pages on other websites.

A profile can display as much or little information as desired. It is recommended that basic name, title, department and contact information be included.

Profiles can be featured in these modules on the Page-Standard and Page-No Side Nav layouts:

Getting Started

Access: Cascade content contributors and managers should request access to the Directory website by emailing itservicecenter@udayton.edu

  1. In Cascade, go the Directory website in the sites dropdown.
  2. Locate your unit’s folder.
  3. If not already in place, create subfolders in the parent folder according to the basic organizational structure of your area, or whatever makes sense for managing the profiles in Cascade. Remember that the folder is part of the profile URL: e.g., udayton.edu/directory/ministry/center_for_social_concern/cardilino_nick.php
  4. Create subfolders for keeping profile content organized: img, components, docs
  5. Upload profile pictures into the images folder. Profile images should be 300 – 500 pixels square.
  6. Upload CVs to the documents folder.

Creating or Editing a Profile

In the Directory website, go to Add Content >> Profile. Or, to edit an existing profile, open the profile in Edit mode and skip to step 3.

Enter Profile Content

  1. Page Name: Use this format: lastname-firstname
  2. Placement Folder: browse and select your site’s folder/subfolder
  3. Title: Enter the full name -- firstname middle (optional) lastname. Ex: "Paul H. Benson". Do not include credentials.
  4. Last Name: Enter only the last name
  5. Middle Name: Enter only the middle name or initial (optional)
  6. First Name: Enter only the first name
  7. Dayton ID: Leave blank
  8. Classification: Check as many classifications as apply
  9. Picture: Use image with face centered, cropped to a square. For best results, size should be 500x500px (ignore the size recommendation in Cascade)
  10. Thumbnail: Leave this blank. This field is no longer used. 
  11. Professional Title: Enter a title.  Be consistent with your use of titles across your unit and, if possible, with the way other units have entered titles.  If the person has multiple titles, punctuate as needed to separate titles using your choice of comma, semicolon, or pipe. The text from this field displays in the listing snippet and on the full profile. Ex: "Professor; Provost and Executive Vice President for Academic Affairs"
  12. Location: Enter building and room number
  13. Phone Number: xxx-xxx-xxxx
  14. Email Address: The email address entered in this field DOES NOT display on the profile and is not accessible to spambots. On the published profile, an "Email" link displays. When clicked, a contact form is launched for the visitor to fill in. The form is sent to the hidden email address contained in the profile in Cascade.
  15. Website: Optional. Enter a full URL.
  16. Curricula Vitae: Optional. Link to PDF stored in Cascade.
  17. Additional Links: Optional. Enter full URLs
  18. Social Media Fields: Enter the URLs to any applicable social media pages on Twitter, Facebook, Linked In, and You Tube.
  19. Profile Section Fields: This section is optional. This is a repeatable section -- add as many sections as needed. Each section consists of a section title and body copy. Full WYSIWYG options are available.
    1. Suggested section titles: 
      • Profile
      • Areas of Interest
      • Research
      • Courses Taught
      • Degrees
      • Selected Publications
      • Professional Activities
      • Personal History

Set the metadata

The metadata identifies the person’s UD unit and subunit. It allows Cascade to pull directory listings of people by unit/subunit. It also standardizes the way department and office names are displayed in profiles across the Directory site and your website. 

Note: Metadata is required for using the directory listing module on the Page-Standard or Page-No Side Nav.

  1. Select the “Metadata” tab view located at the top of the editing pane.
  2. Skip to the field called "Unit" (ignore the fields for Display Name, Summary, Teaser, Keywords, Description, Author, Start Date, End Date, Review Date, Facebook image UL, Facebook image height, and Facebook image width).
  3. In the “Unit” list, click the appropriate unit. If more than one unit is applicable, hold the shift key to click additional units. To unselect, hold shift and click the item.
  4. Then, locate the corresponding subunit list. Click the appropriate subunit. If more than one subunit is applicable, hold the shift key to click additional subunits. For example, a faculty member may belong to two departments or a staff member may report to two offices.

Note: If a unit or subunit is missing or incorrectly labeled in the metadata lists, please contact UDit, itservicecenter@udayton.edu, so that we can update the listings.

Save and Publish the Profile

  1. Click "Save/Preview" and then “Submit” to save the profile.
  2. Publish the profile.
  3. Republish any page containing a Directory Listing module that references the new/updated profile such as your index page in the Directory website or a faculty/staff listing on your other website. 

Using Profiles in Your Website

Now that you have created profiles, you can reference them from your website in these two modules:

Deleting Profiles

To ensure that a profile is properly deleted from both the web server and the database, you must unpublish the profile before deleting.

CONTACT

Need Cascade Help? Call or email the IT Service Center.



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