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Calendar Website User Guide

Adding Events to the Calendar Website

This guide provides instructions for creating events in the Calendar website and referencing events from other Cascade websites.

About the UD Calendar Website

The Calendar website provides a central location for University of Dayton events. In addition, events stored in the Calendar website can be re-used in your own website.

Getting Started

Access: Cascade content contributors and managers should request access for adding events in the Calendar website by emailing itservicecenter@udayton.edu.

  1. In Cascade, select “Calendar” from the sites dropdown.
  2. Go to “Add Content” >> "Event".
  3. In the Placement Folder field, click the “Calendar” folder.
  4. In the pop up window, click “Browse.”
  5. Click the folder icon of the year of your event (not the radio button). This expands the year folder to display the monthly subfolders.
  6. Click the radio button of your event’s month.

For example: if your event starts on February 21, 2018 you would click on the 2018 folder, then click the radio button next to the 02 folder. Once you have selected the appropriate folder and it is showing as the “Current Selection”, click the “Choose” button. This will return you to the main editor.

Filling in the Event Details

  1. Skip in the “Inline Regions” section.
  2. In both the “Display Name” and “Title” fields, enter the full name of your event. Capitalize the words but do not use punctuation or special characters in these fields. Ex. "New Student Open House"
  3. Skip the keyword and description fields.
  4. End date -- enter a date when the event should be expired and unpublished from the Calendar website. Choose a date soon after the last occurrence of the event. For example, if your event is over on May 2, set the End Date to May 3. Note: When the event expires, it will automatically get unpublished from the Calendar website. The event will get moved to the "Expired" folder in Cascade.
  5. Select a category or categories for your event.
  6. Enter the dates and times for the starting and ending of the event.
    • All Day Events can be specified by selecting the “Yes” radio button next to the “All Day?” label. If you choose “All Day,” specific times selected in the previous step will not display in the final listing.
    • Repeating events can be set up by selecting the “Yes” radio button. This will bring up a dropdown menu allowing you to specify the frequency with which the event will repeat. Depending on the frequency of your event, additional dropdown menus will let you further refine how your event repeats.
  7. Open the details section by clicking on “Details”.
  8. Enter the location for the event in the provided text box. Please use full building names instead of abbreviations.
  9. (Optional) If your website has a page for this event containing more information, enter the full URL (including https://) in the provided text box.
  10. (Optional) If you have created a Facebook event page, you may enter that URL in the provided text box.
  11. Either enter a cost for your event or leave it blank.
  12. (Optional) You may attach a file(s) to the event. Click in the “Materials” field to choose or upload a file. For additional files, click the green plus sign (Add New Field) icon.
  13. (Optional) You may upload a thumbnail image to be displayed with the event listing. For best results, crop the image to a square format, approximately 300 x 300 pixels (larger is okay). To select an image, click the image field to open the file chooser. Click “Browse” to navigate to your images folder or click “Upload” to choose an image from your device. If you upload a photo from your device, be sure to set the Placement Folder to the correct year and month for the event. 
  14. In the “Information” editor, add a short 2-3 sentence description of your event. This description should contain enough information for people to understand your event, but should not include lengthy descriptions. This is not an advertisement or a web page for your event, but a simple calendar entry. Detailed descriptions, schedules of events, keynote details, etc. should be hosted on your department’s website.
  15. Click the “Contact Information” button to expose the contact fields.
  16. In the “Name” field, enter the name of a person or department whom interested parties may contact for more information.
  17. If your department has a website or a page specific to the event, enter the full website URL (including "https://") in the provided field.
  18. In the phone and email fields, enter the appropriate information. All events should have either a phone number or email address.
  19. Once you have completed the above information, click the “Save & Preview” button, then “Submit”. “Submit” does not publish your event to the public website. Follow the “Publish an Event” instructions below.

Publishing an Event

Before events are displayed on the website they must be published.

  1. Select the “Publish” tab from the top menu bar.
  2. On the publish pane, leave the checked boxes as is.
  3. Click the “Submit” button.
  4. Open https://udayton.edu/calendar and navigate to the day your event is on. Check that all of your event information is displaying correctly.

Using an Event on Your Website

Now that you have created an event, you can reference it from your website in these layouts and modules:

Event Listing module - Displays two or three manually selected events from the Calendar website. The Event Listing module is available on both page layouts. Visit the Event Listing Module page for instructions.

Mixed Content - Displays one event from the calendar website along with two other manually created cards. The Mixed Content module is available on the Page-No Side Nav layout. Visit the Mixed Content Module page for instructions.

See the design guide for each module for instructions.

 

CONTACT

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