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Facility Reservation Request Form

Facility Reservation Request Form

*Due to high volume of usage during the weekdays, Campus Recreation will only be accepting rental requests for events that take place between Friday at 5pm and Sunday at 5pm. All other requests will be immediately denied. Exceptions to this rule will be made during periods when students are on break and summer semester.* 

Form Instructions: In order to receive a response in a timely and accurate manner, please complete all areas of the form. If your request has multiple dates, you only need to submit 1 request. Please do not submit separate requests for each date. You can include the recurring dates in the description. 

If this is a UD Registered Student Organization, the event must be registered with the Center for Student Involvement prior to completing the facility reservation.

*NOTE: As of January 1, 2015, UD instituted a Minor's Policy which will require any group facilitating an event or program involving minors to abide by all conditions of the policy to include maintaining specified ratios and training compliance.

*NOTE: A minimum of 2 “authorized adults” must be present during the minors program, while the actual number will vary based on group size and age of participants. Following the American Campers Association guideline, the following ratios apply: 6:1 for children 5 and younger; 8:1 for children ages 6-8; 10:1 for children ages 9-14; and 12:1 for children ages 15-17. Note that 2 authorized adults must be present until the last minor is picked up.

Will there be an admission charge, sale of items (food, beverage, apparel etc.), collection of donations or any money generated at this event (excluding dues, assessments or initiation fees)?

I agree and understand that this form is to be submitted at minimum of two (2) weeks prior to the event. If any minors will be in attendance, this form must be submitted four (4) weeks in advance. .Forms may be submitted up to a maximum of four (4) months prior to event. Incomplete request forms will not be accepted or reviewed. I understand that this form is a request for a Campus Recreation Facility rental and the completion of this form does not guarantee my rental request. ALL EVENTS ARE SUBJECT TO APPROVAL AT THE DISCRETION OF THE DEPARTMENT OF CAMPUS RECREATION