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Records Retention for Student Conduct

Records Retention for Student Conduct

Upon a student’s graduation or permanent separation from the University, it is the practice of the Office of Community Standards and Civility to seal the record of any disciplinary action that did not result in suspension or expulsion. Information contained in sealed records is not disclosed and/or reportable beyond graduation, unless the University has a legal obligation to do so. However, the record will be maintained by the University to a) be in compliance with federal law, b) be used for the purposes of institutional research and c) be used as institutional knowledge should the student choose to return to the UD community. Records that include suspension or expulsion will not be sealed but will not be disclosed without the student’s signed request for disclosure outside the University (barring a legal mandate of disclosure).

After 7 years from the date of the last incident, post-graduation, it is the practice of the University of Dayton to expunge all disciplinary records that did not result in suspension or expulsion. Student conduct files that include a case that ended in suspension or expulsion will be maintained indefinitely. Lastly, this practice only applies to records held and maintained in the Office of Community Standards and Civility. Records held and maintained by the Department of Public Safety, Equity Compliance Office, Student Employment Office, etc., are subject to guidelines set by the University Records Retention Policy, the practices within those offices and state/federal law.

Record Retention Policy

CONTACT

Community Standards and Civility

Gosiger Hall
300 College Park
Dayton, Ohio 45469 - 0964
937-229-4627
Email