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Drone/Unmanned Aircraft Systems (UAS) Policy

Drone/Unmanned Aircraft Systems (UAS) Policy

Purpose

To establish standards for the safe operation and use of UAS (also known as Unmanned Aerial Vehicle (UAV) or Drones) at the University of Dayton (University).  To ensure that they are flown safely, to protect the privacy rights of individuals and to ensure they are operated in compliance with all Federal Aviation Administration (FAA) rules and all applicable federal, state and local laws.

Scope

The scope of this policy applies to, but is not limited to, the operation of UAS on University property, University controlled property, or for University-affiliated research or events held elsewhere.

Policy History

I.  Effective Date:  October 17, 2016

II.  Approval:  December 14, 2018

III.  Policy History:

  • Approved in original form: October 17, 2016
  • Approved as amended:  December 14, 2018

IV.  Maintenance of Policy:  Office of Audit, Risk and Compliance, Department of Risk Management and Insurance, and Department of Public Safety

Definitions

(a) “University Approved Certified Remote Pilot in Command” – Any individual who meets the requirements as specified in the Code of Federal Regulations (14 CFR) Part 107 and completes internal University training to assure any UAS operations under their control complies with university policies and procedures who will either perform or directly supervise all UAS operations.

(b) “Code of Federal Regulations (14 CFR) Part 107” – FAA regulations which regulate all aspects of UAS operations.

(c) “Federal Aviation Administration (FAA)” – The United States federal agency that regulates all aspects of UAS operations.  

(d) “Emergency” – An urgent situation where action is taken to promote the safety and security of persons and/or property.

(e) “Sponsored Individuals or Entities” – Individuals or entities who conduct actions by invitation of a sanctioned member of the university for some purpose which benefits the university.

(f) “Reasonable Expectation of Privacy” – Locations where there is an objective expectation of privacy.  Examples include but are not limited to restroom, locker rooms, residence facilities, and health treatment and medical facilities.

(g) “University Property” – Any land, grounds, buildings, or facilities owned, leased, or used by the University of Dayton per formal contractual or legal agreements.  Also included are university owned streets, sidewalks, and bike paths.

(h) “University Sponsored Event” – Any university hosted, or affiliated event including but not limited to educational and research activities, student meetings, athletic events, and university promotional gatherings.

(i) “Unmanned Aircraft System (UAS)”– Any remotely operated or controlled aircraft intended to fly within the National Airspace System.  Includes devices commonly referred to Unmanned Aerial Systems or drones.  May also include communications, support, and navigational equipment.  Capable of sustained flight in the atmosphere; and flown within visual line of sight of the aircraft operator.  Must not exceed a weight of 55 pounds.  Requires FAA registration and appropriate marking prior to any flight operation.  FAA regulations apply to all types of UAS.

Policy

The University of Dayton is committed to providing an academically vigorous, safe, and secure environment for all individuals and organizations.  Unmanned aircraft systems (UAS) offer opportunities for teaching and research and provide the University community with valuable experiences in a wide range of academic disciplines. Operation of a UAS is regulated by the Federal Aviation Administration (FAA) and by federal, state, and local laws.

Anyone who seeks to operate a UAS on university property or at any university sponsored event must receive approval in advance in accordance with this policy. 

All sanctioned UAS operations must adhere to the regulatory requirements of the Code of Federal Regulations (14 CFR) Part 107.  

Recreational use of a UAS on or above University property or any university sponsored event is not permitted. 

I. University owned UAS must be registered with risk Management & Insurance in order to be covered under the University’s insurance policy.

II. Third-party operated UAS must be granted permission by the University and adhere to the following requirements.

      A.  Must follow the University guidelines (https://www.udayton.edu/facilities/_resources/docs/ehsrm/UD.Drone.Req%20with%20Ins.16.pdf).

      B.  Sign the Operator/Owner Agreement.

      C.  Provide a certificate of insurance.

III. UAS for commercial use in class g airspace

      A.  UAS used for compensation, hire, or any other business purpose, notwithstanding rights under the Code of Federal Regulations (14 CFR) Part 107, do not have permission to film or otherwise photograph University property unless in compliance with the University filming guidelines. See Section V of this Policy.

IV.  All UAS activity must be registered with Risk Management & Insurance and the Department of Public Safety.

      A.  Entities wishing to operate a UAS on or above University Property shall comply with each of the following requirements:

          i.  Submit a request in writing to Risk Management & Insurance and Public Safety:

              1.  Outlining the proposed flight schedule and proposed flight activity;

              2.  Identifying any person that will be operating a UAS on University Property;

              3.  Providing the UAS registration number (if applicable);

              4.  Providing the manufacturer and model number of the UAS to be operated;

              5.  Providing all specifications of the UAS (e.g., weight, maximum range, maximum altitude, whether the UAS has dual controls, whether the UAS has "return home" programming, etc.); and

              6.  Indicating whether such UAS operation will involve recording or transmitting visual images.

         ii.  Provide Risk Management & Insurance and Public Safety with a copy of the remote pilot in command's valid and unexpired remote pilot certificate and a list of any operational waivers received from the FAA or a copy of the valid and unexpired COA.

        iii.  Obtain the written permission of Risk Management & Insurance and Public Safety with the time, place, and manner of the proposed UAS operation.

     V.  All UAS activity (including commercial and/or those with rights under utilizing film, video or photography) must comply with the University filming guidelines (https://udayton.edu/news/filming_guidelines.php).

Contact Risk Management & Insurance at 937-229-4503 to register your UAS activity.  This will include providing documentation that your UAS meets FAA requirements (http://www.faa.gov/uas/regulations_policies/).

Contact the Compliance and Records Administrator in the Department of Public Safety at 937-229-2742 with your flight plan which will include the locations, dates and time. 

RESPONSIBILITY FOR ENFORCEMENT, REMEDIES, SANCTIONS

A. The University Approved FAA Certified Remote Pilot in Command is the on-scene pilot and represents the University during any approved UAS operation and has the authority to direct and/or ground any operation they deem to be in violation of FAA regulations or University policies and procedures. 

B. Risk Management & Insurance and the Department of Public Safety have the ability to grant permission as well as deny flight requests.

Reference Documents

  1. University of Dayton Student Code of Conduct
  2. Unmanned Aircraft Systems (UAS) flight planning and flight checklist
  3. Third party UAS requirements

Applicable Regulations

  1. Code of Federal Regulations (14 CFR) Part 107
CONTACT

For questions relating to the University policies of Audit, Risk and Compliance please contact:


Robin Oldfield, Assistant Vice President- Office of Audit, Risk and Compliance
937-229-4503
Email