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International Travel - High Risk Travel

International Travel - High Risk Travel

High risk travel is travel that has a heightened risk beyond the typical risk associated with international travel. There are standard instances in which the University of Dayton deems travel to be high risk (see below). Should an individual UD faculty, staff member, or student wish to travel despite UD's designation of that travel being "high risk", they may request permission to continue with their international travel plans by submitting a High Risk Travel Waiver Request and a signed High Risk Travel Release form. The information below outlines the process, as well as the standards for deeming travel to be high risk.

Note: The Path Forward Travel Plan here specifies which travel requires a High Risk Travel Waiver Request. 



Process

If a High Risk Travel Waiver Request is required in order to proceed with international travel, the traveler should download the following documents: 

International High Risk Travel Waiver Request

High Risk Travel Release Form


After reading through the waiver request questions and release form, if the traveler still wishes to proceed with travel, they should complete all questions on the waiver request and sign the release form. These two documents should be submitted as part of the traveler’s application for individual travel.  (If a faculty or staff member is completing this for student group travel, the request can be sent directly to Kelly Brannan Trail, Director of Education Abroad, at ktrail1@udayton.edu.)

Waiver requests must be submitted well in advance of travel and prior to any financial or other commitments being made towards the trip, and/or recruitment of participants/travelers. Applicants should anticipate it taking at least two weeks to receive a decision on their request.

Frequent university-related travel to locations with travel warnings remain subject to all travel advisories and restrictions, including the submission of a high risk travel waiver/release, though the process of requesting a high risk travel waiver may be modified.

Any anticipated guests accompanying UD travelers to locations with travel warnings are subject to review by the IAT.  The IAT may require additional information and/or documentation pertaining to the traveler or guest.  Approval by IAT for UD travelers to travel to location(s) with travel warnings does not necessarily mean the IAT necessarily will extend the waiver to permit guests to join the trip. 


In reviewing the waiver, the CIP will also consult with relevant country experts at International SOS or other relevant organizations in-country to obtain additional information and advice on the situation. That information, along with the waiver request, will be shared with UD’s International Assessment Team (IAT) (see below), which is responsible for reviewing and making decisions on high risk travel requests. 

The CIP will communicate the decision with the traveler. If approved, there are typically specific conditions that will be conveyed, such as certain safety measures that need to be in place, protocols that should be followed, etc. If the request is denied, there is no appeal process.

International Assessment Team (IAT)

The IAT reviews and makes recommendations on all travel waiver applications, and its members may assist with reviewing and developing a comprehensive response that occurs while an individual or group is out of the country (emergency response) with the CIP. The IAT is composed of representatives of relevant offices and units across campus as follows:

  • Campus Ministry
  • Center for International Programs (with at least one representative from Education Abroad)
  • Legal Affairs
  • Provost's Office
  • President's Office
  • Public Relations
  • Public Safety
  • Safety/Risk Management
  • Student Development
  • Title IX, Equity and Compliance
  • Temporary members may be added to address case-specific situations. (e.g. representatives from program, faculty with expertise)

Each office/unit will appoint its representative(s) on the team.

The CIP will be responsible for gathering as much information as possible to present to the IAT for individual cases and situations.


Determining High Risk Travel

The University of Dayton deems certain travel to be "high risk", as described below. The protocols around high risk travel apply to any university-sponsored or supported travel by students, faculty, or staff, including education abroad, research, or other professional travel. 

The University of Dayton's Center for International Programs (CIP) will monitor travel information issued by the U.S. State Department (DOS), U.S. Treasury Department (Treasury) and the Centers for Disease Control and Prevention (CDC). This information is accessible at the following web sites:

Travel will be deemed “high risk” if any of the following advisories are present:

  • The DOS has issued a Level 3 or 4 Travel Advisory*
  • Treasury has issued OFAC Sanctions**
  • The CDC has issued a Level 2 or 3 Travel Health Warning***

If travel is deemed “high risk” then the following will occur:

  • The University will suspend all travel and will not provide support. 
  • The University will review on a case-by-case basis requests for waivers from the program director/ administrator for a group program or from the individual for individual travel (see waiver requests section above).
  • If an advisory is issued after the program is underway, the University's International Assessment Team (IAT) will review each situation on a case-by-case basis to determine the appropriate course of action.
  • For student group travel, refunds will be evaluated on a case-by-case basis and may depend on specific service-provider refund policies. For faculty/staff travel, the University reserves the right to seek reimbursement for funds expended or to terminate remaining funding.  

*In this context, a Travel Advisory Level 3 or 4 by the U.S. State Department either for the country as a whole or the particular region where the travel occurs.

**Office of Foreign Asset Control (OFAC) Sanctions prohibit trade, financial transactions and other dealings with specific countries.

***Travel Health Warning is a recommendation issued against nonessential travel to an area because a disease of public health concern is expanding beyond locales or populations that were affected initially.  The purpose of a travel warning is to reduce the volume of traffic to affected areas, limiting the risk for spreading the disease to unaffected areas.  Level 2 and 3 are especially considered.

CONTACT

Education Abroad and Partnerships

Alumni Hall
300 College Park
Dayton, Ohio 45469
937-229-3728
Email