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New Employee Resources
Welcome to the University of Dayton! We are delighted that you have joined us. The information included below is provided to help with the transition into your new position at UD. New faculty should contact the Provost's office at (937) 229-3334.
Upon hire, you will receive an email that will provide you with a link to videos on each of the benefits provided to you as a benefit eligible employee. University email accounts will be used to distribute this information to new faculty members. Staff members will receive their email through the personal email provided while applying to the job posting. Please watch each video in its entirety and complete the questions at the end of each video to move on. You will login to the videos by using the generic password, “Password1”. Prior to beginning the quiz at the end of the video, you will be asked for your name and UD or UDRI assigned email account to record completion. If you have problems with your email address, please contact the UD Help Desk at 229-3888 or the UDRI Help Desk at 229-2700. After completing the videos, if you have further questions about your benefits, please contact Anita Harris, Benefits Coordinator, at 229-2539.
After Human Resources has received and processed your new hire paperwork and signed offer letter, your accounts will be automatically generated within 48 hours.
In the coming months, you will be contacted directly and asked to participate in several New Employee Orientation opportunities. A General Session will include an opportunity to meet the University President, a discussion of the Marianist history and charisms, and a discussion on diversity and inclusion at UD. A New Employee Dinner will also be scheduled. Information can also be obtained by viewing the New Employee Orientation Manual.
Please complete the appropriate benefit forms listed in the Forms Checklist and return them to the Office of Human Resources at Campus Zip +1614 as soon as possible but no later than 30 days from your date of hire into your benefit eligible position. If you do not return the forms within 30 days, you may be subject to long delays before the start of coverage or the inability to enroll at all. If you have any questions about paperwork or the benefits, please contact Anita Harris, Benefits Coordinator, at 229-2539.
New Hire Benefit Forms (including the Forms Checklist)
Before your first day at UD, you should complete the new hire forms located on our Forms page. Forms should be returned to the Office of Human Resources, St. Mary's Hall Room 118. Direct deposit is required at the University so please be sure to complete the direct deposit form as well.
Once you have turned in your new hire paperwork and a signed offer letter, a form will be generated so that you can have your University ID created at the Power House.
A parking permit is required to park in a University parking lot. To obtain a parking permit and to access current fee information, please view the Parking Services website.
The University pays employees either on a semi-monthly basis or on a biweekly basis. Most employees are on the semi-monthly payroll. Pay days are the 10th and the 25th of every month unless those days fall on a weekend or a holiday. If this is the case, then the pay date will be early. For time worked from the 1st of the month to the 15th is paid on the 25th and time worked on the 16th of the month through the last day of the month is paid on the 10th of the following month. Bi-weekly employees are paid every other Friday.
To view the payroll calendars, please click on Payroll Calendars.
All non-faculty employees must report time worked or leave taken in the University portal known as Porches. Once your computer access has been setup, you will need to log into Porches at porches.udayton.edu.
1) Non-exempt employees (clerical, technical or bargaining unit):
You will be required to submit an electronic time card EVERY pay period.
2) Exempt Employees (administrative/professional):
You will be required to submit an electronic vacation/sick leave report EVERY pay period. Even if no time was used, please record a zero in one day of the pay period to acknowledge no time was taken.
3) Approver (Approving time for one or more non-exempt employees):
If you are an approver, you will be required to approve timesheets and /or leave reports for your employees EVERY pay period.
Training materials for time and leave reporting include written documentation, movies and FAQs and are available at https://www.udayton.edu/udit/communications_collaboration/porches/porches_resources.php.