Human Resources

Facts & Figures

• A private, highly residential research university.
• 388-acre campus.
• More than 8,300 full-time undergraduates and 3,000 graduate and law students.
• More than 600 full-time ranked faculty, 1,300 full-time staff and 700 Research Institute staff.
• More than 80 undergraduate and nearly 50 graduate programs in arts and sciences, business administration, teacher education, health sciences, engineering and law. 

Select Rankings

• Top-tier Catholic research university.
• Top 50 entrepreneurship program in the country for 14 straight years.
• No. 1 in the nation for materials research and development.
• No. 1 Catholic university for engineering research and development.
• $169.5 million in annual sponsored research last year.
• Achieved a gold STARS rating for our sustainability achievements.

City of Dayton

Midwestern modesty aside, Dayton is a great place to live and work. The city is rich in history, recreation, arts and culture.  Explore our city to learn more!

Whether you're just beginning your professional career, focused on the needs of a growing family or concerned with building a secure retirement, the University of Dayton offers a rich benefit plan designed to help you achieve your goals.

Additional information on benefits is available to retirees, graduate assistants and current employees.

The University aims to inspire and empower our community to live a vibrant life and reach their own optimal level of wellness. Each semester, the Wellness Program provides classes, brown bag lunches, wellness challenges and special events. All employees are also eligible for a free annual health evaluation, as well as our employee assistance program.

Current UD employees can view current wellness offerings in Porches.

The University is committed to the growth and development of its employees and supports lifelong learning. Employees can take academic classes in their area of interest, gain professional development through the Center for Leadership or attend training/education programs offered by areas across campus.

Current employees can view current learning and development opportunities in Porches.

Please use the following contact information to schedule appointments. Appointments are granted as quickly as possible; however, same-day appointments may not be available.

• Benefits & Wellness: Email benefits@udayton.edu
• Employee Relations for Academic Units & Workers Compensation: Email Jennifer Duwel at jduwel1@udayton.edu
  
• Compensation: Email compensation@udayton.edu
• HRIS/Data Processing: Email HR@udayton.edu **
• Employment Services: Email employment@udayton.edu

When dropping off information, PAFs and other HR related forms/correspondence may be placed in the HR secure drop-box located directly across from the HRIS Office in St. Mary’s Hall, Room 304, Monday through Friday during normal business hours. Other delivery options include campus mail +1649 or by email to HR@udayton.edu.

Welcome to the University of Dayton! We are delighted that you have joined us. The information included below is provided to help with the transition into your new position at UD. New faculty should contact the Provost's office at 937-229-3334.

Benefits Orientation

Upon hire, you will receive an email that will provide you with a link to videos on each of the benefits provided to you as a benefit eligible employee.  University email accounts will be used to distribute this information to new faculty members.  Staff members will receive their email through the personal email provided while applying to the job posting.  Please watch each video in its entirety and complete the questions at the end of each video to move on.  You will login to the videos by using the generic password, “Password1”.  Prior to beginning the quiz at the end of the video, you will be asked for your name and UD or UDRI assigned email account to record completion.  If you have problems with your email address, please contact the UD Help Desk at 229-3888 or the UDRI Help Desk at 229-2700.  

After completing the videos, if you have questions about your benefits, please contact Anita Harris, Benefits Coordinator, at 937-229-2539.

Faculty Benefits Videos

Staff Benefits Videos

Computer Access

After Human Resources has received and processed your new hire paperwork and signed offer letter, your accounts will be automatically generated typically within 48 hours.

New Employee Orientation

In the coming months, you will be contacted directly and asked to participate in several New Employee Orientation opportunities. A General Session will include an opportunity to meet the University President, a discussion of the Marianist history and charisms, and a discussion on diversity and inclusion at UD.  A New Employee Dinner will also be scheduled.

Forms and Paperwork

Please complete the following forms and return them to the Office of Human Resources (St. Mary's Hall 304 or campus ZIP +1649) as soon as possible, but no later than 30 days from your date of hire into your benefit eligible position.

Benefits

• Social Security Number Exception Request Form (.pdf)
• TIAA New Hire Flyer (.pdf)

Employment

• Background Check Verification Process (Adobe web form)
• Direct Deposit (Employee Self Service instructions) Note:  Employee Self Service will be accessible once you are notified by UDit that your UD account has been created.)
• Employee Data Sheet Packet - Staff (Adobe web form)
• Employee Data Sheet Packet - Faculty (Adobe web form)
• Federal Withholding Instructions (W-4) (pdf)
• Online Form I-9: Section 1 (The I-9 contains two separate sections referred to as Section 1 and Section 2. The cover page for Section 1 provides critical instructions - please review this page carefully. Please contact us at HR@udayton.edu with any questions). 
• State of Ohio Withholding Certificate (IT4) (Adobe web form) - Employees working outside of Ohio, visit your state's revenue site to download and complete the appropriate State Withholding form.

* In addition to the above forms, Research Institute employees must also complete the following:

• UDRI New Hire Forms (Adobe web form) 
• Conflict of Interest Disclosure Form (pdf) Return completed form to supervisor

University ID (FlyerCard)

Once you have turned in your new hire paperwork and a signed offer letter, a form will be generated so that you can obtain your FlyerCard from Campus Card Services, which is located in Kennedy Union.

Parking Permit

A parking permit is required to park in a University parking lot.  To obtain a parking permit and to access current fee information, please view the Parking Services website.

Payroll Information

The University pays employees either on a semi-monthly basis or on a biweekly basis. Most employees are on the semi-monthly payroll.

• Semi-monthly: Pay days are the 10th and the 25th of every month; if those dates fall on a weekend or a holiday, then the pay date will be early. 
• Bi-weekly: Pay days are every other Friday.

Time and Leave Reporting

All non-faculty employees must report time worked or leave taken in Porches, the University's intranet.

• Non-exempt employees (clerical, technical or bargaining unit):
  You will be required to submit an electronic time card EVERY pay period. 
• Exempt Employees (administrative/professional): You will be required to submit an electronic vacation/sick leave report EVERY pay period.   Even if no time was used, please record a zero in one day of the pay period to acknowledge no time was taken.
• Approver (Approving time for one or more non-exempt employees): If you are an approver, you will be required to approve timesheets and /or leave reports for your employees EVERY pay period.

Training materials for time and leave reporting include written documentation, videos and FAQs and are available. 

Additional Resources

• Campus Map

Federal:

Employee Polygraph Protection Act (pdf)

Equal Employment Opportunity (pdf)

E-Verify Participation (pdf)

Family and Medical Leave Act (pdf)

Federal Minimum Wage (pdf)

Immigrant and Employee Rights (IER) (pdf)

Occupational Health and Safety Administration (pdf)

Pay Transparency Nondiscrimination Provision (pdf)

Uniformed Services Employment and Reemployment Rights Act - USERRA (pdf)

State:

Ohio Equal Employment Opportunity (pdf)

2023 Ohio Minimum Wage (pdf)

2024 Ohio Minimum Wage (pdf)

Ohio Minor Labor Laws (pdf)

Ohio Unemployment Compensation (pdf)

Ohio Workers' Compensation (pdf)

The University of Dayton is a top tier, Catholic research university with offerings from the undergraduate to the doctoral levels. Founded in 1850 by the Society of Mary, the University is a diverse community committed to advancing the common good through intellectual curiosity, academic rigor, community engagement and local, national and global partnerships. Guided by the Marianist educational philosophy, we educate the whole person and link learning and scholarship with leadership and service. Informed by and responsive to its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion and seeks to increase diversity, equity, and inclusion in our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, females, protected veterans, individuals with disabilities, or on the basis of sexual orientation or gender identity.

Form W-2, also known as a Wage and Tax Statement, is issued to nearly all employees at the University on an annual basis. By law, we are required to mail them to employees (or make available to employees who consent to electronic delivery) by January 31.

Former Employees

Electronic delivery is not available to former employees, even those who had previously consented. W-2s will be mailed to the last address on file with the University.

If you need to update this address, please contact Human Resources. 

W-2s for former student employees will be mailed to their permanent address on file with Flyer Student Services.