Cash Management

Cash Management

The Treasurer's Office coordinates various services related to electronic cash receipts and electronic wire payments for the University community and serves as the primary contact for all University bank account relationships. 

University Bank Accounts - The Treasurer's Office is responsible for establishing and maintaining all bank accounts for the University and any of its related organizations. The use of the University's name and/or Federal Tax Identification Number to open unauthorized bank accounts is strictly prohibited. Periodic audits to identify unauthorized bank accounts will be conducted. Any accounts found during these audits will be closed by the Treasurer's Office. 

Electronic Payments - The University pays domestic vendors electronically via the ACH (Automated Clearing House) system as this is a less costly method of payment. Please contact Procurement and Payable Services for guidance on setting vendors up for ACH payments. 

In limited circumstances, a vendor payment by domestic wire transfer may be required. The Treasurer's Office will review these requests for validity and retain the right to require these payments be processed via ACH. 

Domestic Wire Transfer Request

You must include the following information on the wire transfer form

  1. Name of Bank
  2. Address of Bank
  3. 9 Digit Routing/Transit/ABA Number
  4. Depositor Account Title
  5. Depositor Account Number
  6. Type of Account (checking or savings)
  7. Reference (Invoice Number, Services For, etc.)
Send 2 copies of the payment request form, the original invoice, and a W-9 Form to the Treasurer's Office, St. Mary's Room 405, +1665
  • The wire transfer form must be received in our department at least five (5) business days prior to expected payment date to enable our department to review the submission for completeness.
  • If payment is for equipment (line items > $5,000.00): Property Records will need to tag equipment and release before final payment will be made. 

Foreign/International Wire Transfer Request

If you are requesting payment to a foreign individual or international organization/company, first contact the Assistant Treasurer and Tax Manager's Office at 229-3600 before payment arrangements are made for additional requirements.

Complete a Foreign/International Wire Transfer request (PDF)>>All information must be in English.  Include the following information:

  1. Name of Bank
  2. Address of Bank
  3. Swift Code and/or Sort Code

  4. Depositor IBAN/bank account number (Required- the payment will not be processed if this number is not included).
  5. Depositor account title (must match vendor name on invoice and W-8 Form).
  6. Depositor address in foreign country.
  7. Reference (Invoice number, services for, etc.).
All EURO payments must include 15.00 EURO bank fee - Effective 01/26/06
All GBP payments must include 6.00 GBP bank fee - Effective 01/26/06
All CHF (Swiss Franc) payments must include 12.00 CHF bank fee - Effective 04/16/07
All AUD (Australian Dollar) payments must include 18.00 AUD bank fee - Effective 09/11/08

Send 2 copies of the payment request form, the original invoice, and W-8BEN form to the Treasurer's Office, St. Mary's Room 405, +1665 at least five (5) business days prior to expected payment date to allow our department to reivew the submission for completeness.  

Foreign/International Draft

If you are requesting payment to a foreign individual or international organization/company, first contact the Assistant Treasurer and Tax Manager's Office at 229-3600 before payment arrangements are made for additional requirements.

Complete a Foreign/International Draft Request (PDF) >>All information must be in English.  Include the following information:

  1. Vendor name and address (must match vendor name on invoice and W-8 Form)
  2. Reference (Invoice number, services for, etc.)

Send 2 copies of the payment request form, the original invoice, and W-8BEN form to the Treasurer's Office, St. Mary's Room 405, +1665 at least five (5) business days prior to expected payment.  

Foreign drafts will be returned to the Treasurer's Office by our bank. The University employee who requested the draft may pick up the check in the Treasurer's Office in St. Mary's 405 with their University ID.

Important Notice:  Recent regulations by Mexican clearing systems require that an 18-digit "CLABE" number be used for all payment instructions in Mexican pesos to corporate or individual account holders.  It does not apply to transfers between financial institutions, or to transfers of U.S. dollars to a U.S. dollar-denominated account in Mexico.

All beneficiary accounts at Mexican banks have already been assigned a CLABE number.  Please ask the beneficiary of your payment instructions to provide you with the CLABE number to ensure that your payment is processed in a timely manner.  Failure to include the 18-digit CLABE number could result in non-payment of funds.


 

CONTACT

Treasury, Tax & Investments


300 College Park
Dayton, Ohio 45469 - 1665
937-229-2890
Email