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Purchasing Cards (PCards)

Application Process

Application Requirements:

In order for potential cardholders to be issued a card:

  • The potential cardholders’ supervisor must give approval.
  • The potential cardholders’ budget manager must give approval.
  • The potential cardholder must be willing and able to log into PaymentNet to reconcile his/her own transactions, add business purposes, and follow other procedures outlined in the rules and procedures page.
  • The potential cardholder’s manager must be willing to review receipts on a monthly basis and sign a Statement of Account report.

 

Application

Paper applications may be interoffice mailed to +7023. Applications are located at this link: PCard Application.

Card Issuance

New and Reissued Cards
  • After submitting your application, please allow 10 working days to receive your card once your application is processed.
  • New Pcards and reissued Pcards are sent to the Office of Student Accounts (Bursar) located at 108 St. Mary's Hall for pick up. The cardholder will receive an email notification that the card is ready for pick up. PCards will not be mailed locally; however, for remote employees outside of the Dayton metro area, arrangements can be made to send a PCard via UPS at the department's expense.
  • Proper ID is required to claim a Pcard. If the cardholder must send another in his/her place, the cardholder should write an email to cashiering@udayton.edu giving the name of the person picking up the Pcard.
Activating a card
  • Activate your new card by calling JP Morgan Chase at the phone number provided in the welcome packet.
  • Your access code is the last 4 digits of your University ID number, excluding the ID issuance number at the end. For example, if your ID card reads 1012223330, your access code is 2333 because the 0 only identifies the number of times your ID card has been reissued; the 0 is not actually part of your University ID number.
  • You are strongly urged to set a PIN code and remember it. PIN numbers are becoming more common for credit card acceptance abroad and will be required for those requiring cash withdrawal functionality. The Program Administrator cannot reset your PIN or retrieve it for you.
First Time Logging Into PaymentNet 
  • The URL is paymentnet.jpmorgan.com.
  • The Organization ID is US63918.
  • Your user ID is your University ID number, excluding the ID issuance number at the end. For example, if your ID card reads 1012223330, your access code is 2333 because the 0 only identifies the number of times your ID card has been reissued; the 0 is not actually part of your University ID number.
  • Your default password will be emailed to you in an auto-generated email.

New Cardholders

Welcome to the University of Dayton PCard program! New cardholders should be sure to complete these tasks, preferably in the order given:

  1. Review application criteria and download the application form using the links above. Mail paper applications to +7023 or scan/email to the Program Administrator at ddavidson2@udayton.edu.
  2. While you're waiting for your PCard to arrive, review the rules and procedures for cardholders. 
  3. You'll receive an email when the card has arrived. Pick up your card at the Office of Student Accounts (Bursar) located in St Mary's Hall, room 108.
  4. Activate the card once received. Use the guidance above to determine your activation code.
  5. Log into PaymentNet as soon as you activate your card to be sure there will be no issues reconciling your transactions at the end of the month.
  6. If someone else will be reconciling your transactions, please contact Program Administrator at ddavidson2@udayton.edu. If you're reconciling your own transactions, we recommend that you frequently log in to reconcile your transactions so the end of month burden is not too great. Follow the deadlines given by the Program Administrator. 
  7. Watch the video Getting Started in PaymentNet and review FAQs on the Training & FAQs page to get started.
CONTACT

Procurement & Payable Services

Daniel J. Curran Place
300 College Park
Dayton, Ohio 45469 - 7022
937-229-3868
Procurement