To better steward our shared campus resources, UD requires oversight on requests for capital projects and equipment. This process helps ensure that University leadership and project planning teams are on the same page with regard to cost, responsibilities, deadlines and objectives.

Construction Management is responsible for managing the construction activities for all University projects.

A Project Manager will be designated by CM. All work relating to construction management will be directed by the Project Manager. The Project Manager will provide guidance and leadership to the project and the Building Committee to provide the University a completed project that is within the established budget, schedule, and quality, and meets the user requirements.

Operations will be involved in decision making relative to building operational systems quality, performance, and cost-effective maintenance issues.

Grounds will be involved in decision making relative to the care and coordination of all landscaping and site work, including utilities location, walkway locations, irrigation systems, and any other site work on the campus.

The Environmental Health and Safety Office provides advice and consultation in matters relating to the health and safety of faculty, staff, and students.

Process for Construction Standards

• Provide and recommend cost-effective designs that achieve the quality facility requirement and provide all necessary value engineering to ensure funds allocated are utilized to the best degree.
• Ensure compliance with relevant building, fire, accessibility, UFAS and OSHA codes regulations.
• We have developed our standards and are responsible for ensuring these standards are met during construction. We are also responsible for verifying that the standards being used are current. As methods evolve with technological and social advances, our standards will be revised.
• All design standards are organized in Construction Specifications Institute (CSI) format, Divisions 1 through 16.

Contact Information

David Schmidt
Assistant Vice President Planning & Construction Management
937-229-3769

Construction Management is responsible to the University for specifying and ordering all furniture for campus use. This responsibility has been delegated by the office of Purchasing and consequently the guidelines are in The Purchasing Policy and Procedures as written by the Office of Purchasing. CM staff are considered purchasing agents as it relates to these guidelines. Maintaining standards improves our customer service that we receive from the manufacturers and allows the University to provide equipment with quality and value as a standard. This also allows CM to improve our customer service.

Requests

All requests to purchase furniture and equipment need prior approval from the CM department and the Purchasing Department. Please call or send your request to us and one of our Senior Workplace Design Consultants or Workplace Design Consultants will contact you to analyze your specific needs and requirements. Please allow 8-12 weeks lead time for furniture delivery.

The University attempts to standardize offices, furniture and equipment requirements to achieve optimum personal comfort and durability to meet long-term department requirements. At the direction of the President's Council, this standardization will also assist departments in properly budgeting their purchases. Standardization objectives enable the University to:

• Purchase goods that are proven to meet the rigorous demands of an institutional office
• Purchase goods from pre-approved vendors that have met the University's quality, service and cost requirements
• Utilize the University's purchasing leverage
• Facilitate the purchase and interchangeability of parts.

Purchase requests or direct purchases of furniture that have not been approved by both offices will not be reimbursed. To help departments plan ahead and budget the purchase of office furniture or contract services, a list of standard costs can be supplied, if required.

Contact Information

David Schmidt
Assistant Vice President Planning & Construction Management
937-229-3769

Facilities Planning is responsible for managing the design activities for all projects. The selection of consultants and providing leadership to all stages of design and planning throughout building commissioning are our primary responsibilities.

The resources to accomplish design are directed by Facilities Planning utilizing in-house personnel. When secondary support is required, outside Architectural, Engineering and Planning firms are contracted utilizing established partners at the first level. When third tier support is required from other specialists, Facilities Planning begins an RFP process to solicit proposals and selects these consultants in conjunction with the building committee and contracts with the most experience relative and capable firm.

Contact Information

David Schmidt
Assistant Vice President Planning & Construction Management
937-229-3769

All renovation work to be undertaken shall be clearly defined as to scope and budget in concert with the designated Construction Maintenance staff during Program Analysis. Where there are changes in use to be made, all aspects of code requirements including life-safety, accessibility, environmental, structural loading, mechanical and electrical considerations will be examined and recommendations made to insure conformance with codes and accepted practice.

Construction work for the University of Dayton campus shall comply with the applicable requirements of any Federal, State of Ohio, or City of Dayton, code, law, regulation or guide. For renovation work requests (i.e. painting, carpeting, remodeling, construction), please contact us well in advance. Requests for renovations needing to be completed in the summer (April-August) should be submitted no later than March 1, while January 30 is optimal. Normal lead time is two months before project start date.

Wireless “Readiness”

CM will routinely plan, budget and implement wireless data “readiness” in all new building projects on campus. This will include renovation projects that involve extensive electrical and data rewiring.

• Wireless Ready
• Distance Education Ready
• Notebook/PDA Ready
• Disability Ready
• Projection Ready
• Pedagogical Readiness

Contact Information

David Schmidt
Assistant Vice President Planning & Construction Management
937-229-3769

Construction Maintenance is responsible to the University for specifying and ordering all interior and exterior signs as well as donor recognition signs and displays for campus use. This responsibility has been delegated by the office of Purchasing and consequently the guidelines are in the Purchasing Policy and Procedures as written by the Office of Purchasing.

CM staff are considered purchasing agents as it relates to these guidelines. Maintaining standards improves our customer service that we receive from the manufacturers and allows the University to provide equipment with quality and value as a standard. This also allows CM to improve our customer service.

Requirements

Signage shall comply with the Uniform Federal Accessibility Standards and the Americans with Disabilities Act Accessibility Guidelines and the following CM standards:

• All signs shall have matte backgrounds (including Grade 2 braille) with white lettering
• Lettering shall be 5/8″ high (minimum), raised 1/32″, upper case and lowercase Helvetica
• Room numbers shall be 1″ high and mounting height shall be 60″ from floor to center of room number or sign
• Room identification shall be installed on the latch side of the door whenever possible
• All other required signage (e.g. directional signs for telephones, etc.) shall, in general, meet the above requirements
• Special purpose signage, unable to meet the above requirements, must be approved by CM.

Naming of Buildings & Major Outdoor Areas

Because of its permanence and significance to the University, a building may be named or have its name changed only by the Board of Trustees, by the action of its Executive Committee, through their concurrence with a recommendation of the President. This same procedure applies to the naming of major outdoor areas of campus, such as courtyards, plazas and lawns. In cases of doubt, the President decides whether an outdoor area is considered major.

Naming of Rooms within Buildings

All commemorative names for rooms within buildings must be approved by the President. When the room is a portion of a newly built, remodeled, or refurbished building, candidate names are recommended to the President by the Vice President for Advancement and the Vice President responsible for the area in question. Ordinarily such names will commemorate donors or persons of special interest to donors. Names for rooms within existing buildings may be proposed to the President by the Vice President responsible for the area in question.

Signage & Plaques

CM is responsible for developing the signage, plaques, etc. that will display the name of the building, campus area, or room and explain the commemoration. Such signage will be reviewed, as appropriate, by the Vice President for Advancement, donors, and with campus standards.

Requests

Requests for interior or exterior sign purchases must be approved by CM. Please send all signage requests in writing and we will contact you to confirm your needs. Please allow a six week lead time to order interior signs and two months for exterior signs. We will assure that all signs comply with the campus signage standards, the Uniform Federal Accessibility Standards and the Americans with Disabilities Act standards.

Contact Information

David Schmidt
Assistant Vice President Planning & Construction Management
937-229-3769

The Construction Management (CM) department will assure that all new construction, space allocations, renovations and furniture and sign purchases comply with the Uniform Federal Accessibility standards and the Americans with Disabilities Act.

CM notes that older physical space and even renovated spaces still do not meet the needs of a campus to be as inclusive as possible. CM strives to plan for students and faculty who need assistance.

Contact Information

David Schmidt
Assistant Vice President Planning & Construction Management
937-229-3769

For permanent signs, please refer to the University’s permanent signage guidelines.

Temporary Exterior Signage

Temporary exterior signage is employed by various groups on campus throughout the year as informational, directional, and special event signage. Please note the following requirements for such signage:

• Any signs that are staked into the ground, whether utilizing metal or wood stakes are not permitted.

Installation of these types of signs damage the landscaping, the underground irrigation, and blow over and become unsightly.

• Signs that are on weighted bases or ‘easel’ type are permitted.

Reserving signs for your event

Please submit an ACADEMIC Work Request.

Then please complete the work order information including the location of your event, the location where you will receive the sign holders, timeframe you will need the sign holders, contact name and phone number, account number, and how many sign holders you will require.

FM will contact you to confirm your request. Please note that your function is responsible for providing the inserts that must be professional printed, hand lettered inserts are not acceptable. Please do not write or print to the backer boards that are provided with the signs. FM provided sign holders require an insert 24” wide by 18” tall. You will also be responsible for inserting the professionally printed inserts into the sign holder frame. An account number must be provided in the event that sign holders are damaged or not returned, at which time the account number will be charged.

FM Grounds will deliver all of the requested sign holders to the drop-off site. You will be responsible for any necessary distribution of the signs around campus. You will need to gather the sign holders and return them to the drop-off site after the event. FM Grounds will arrange to pick up all of the sign holders from the same drop-off site once your event is concluded.

PLEASE NOTE: Drop-off and pick-up of the sign holders by FM Grounds must be within the following hours:  M-F 7:00 a.m. – 3:30 p.m. or Sat/Sun 7:00 a.m. – 2:30 p.m.

Temporary Interior Signage

Please note that temporary interior event or directional signage is not permitted to be taped on walls, doors, door frames, glass, or any other object.

If you require long-term directional signage, please submit an ACADEMIC Work Request.

The University stocks a limited number of movable interior sign holders for special events.

To reserve interior sign holders for special events at, please submit an ACADEMIC Work Request.

Then please complete the work order information including the location of your event, timeframe, contact name and phone number, account number, and how many sign holders you will require.

FM will contact you to confirm your request, and at that time information will be provided on the size of the sign inserts for the holders that are reserved for your function. Please note that your function is responsible for providing the inserts that must be professional printed, hand lettered inserts are not acceptable. You will also be responsible for inserting the professionally printed inserts into the sign holder frame. An account number must be provided in the event that sign holders are damaged or not returned, at which time the account number will be charged.