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Operations Manual

College of Arts and Sciences Joint Appointment Policy

Approved May 5, 2004

I. Rationale:

The growing interdisciplinary nature of research and teaching in the College of Arts and Sciences has created situations where individuals find themselves professionally involved in more than one department, program, school or UDRI. A policy to encourage these collaborative ventures and specify the conditions by which they operate is important for the College and the University. Such an appointment will be termed a "joint appointment". A joint appointment is understood to refer to a sharing of a faculty member's or researcher's services between two units (schools, academic departments, or departments within UDRI) of the University. A joint appointment will consist of a primary unit, the unit of appointment, and a secondary unit, the unit of assignment. The conditions of a joint appointment will be described in a Memorandum of Agreement.

II. Appointment Guidelines:

a. One unit (school, department, or UDRI) must take the primary responsibility for a joint appointee. This is the primary unit.

b. The appointment document must state clearly the primary unit in which tenure may be held (if it is a tenure track position) and where the primary responsibility rests for the individual's promotion, salary recommendation, teaching, research, and committee responsibilities.

c. The appointment document must also specify the extent of the individual's responsibilities in the secondary unit, the arrangement for consultation of the secondary unit concerning the individual's assignments, and the percentage of the individual's salary that will be paid by the secondary unit.

d. When a significant portion of the joint appointee's salary comes from the secondary unit, yearly consultation on salary recommendations is appropriate.

e. The conditions of a joint appointment will be described in a Memorandum of Agreement drawn up by each of the constituent parties, in consultation with the unit chair or head, Dean and/or Director of UDRI, as appropriate.  This Memorandum of Agreement must be approved by the secondary unit, and the procedures for approval will be established by the secondary unit.  The Memorandum of Agreement should also be signed by the chairs and directors of the involved units, the faculty member and the appropriate Deans and/or Director of UDRI--before a joint appointment takes effect. The Memorandum of Agreement describes the expectations for the joint appointee at the time of initial appointment and is binding for the duration of the joint appointment; details may be changed with the approval of all parties listed above.

f. To initiate the application process, a letter should be submitted to the chair or head of the secondary unit, along with a current CV.  The request should clearly indicate the benefits to both units likely to result from the approval of a joint appointment. On receipt of this material the secondary unit chair or head will confer with the secondary unit faculty or staff, to negotiate terms and conditions of the appointment. Based on the successful conclusion of these negotiations, the secondary unit chair or head will recommend a joint appointment and its specific terms set out in the Memorandum of Agreement.

g. The duration of a joint appointment will be articulated in the Memorandum of Agreement. To initiate the renewal process, a letter of application should be submitted to the secondary unit chair or head, along with a current curriculum vita.  Reappointment will be considered by the chair or head in consultation with the secondary unit.

h. Renewal or continuation of joint appointments will depend on the continued assumption of significant academic responsibilities and a level of professional deportment consistent with the highest standards of the profession.

i. A joint appointment can be terminated at any time by either unit for sufficient cause.  If applicable, tenure in the primary unit would not be affected by termination of a joint appointment. 

j. Joint-appointees will have that portion of their work conducted in a secondary unit evaluated annually by the unit chair or head, who will report to the unit chair or head in the individual's primary unit for purposes of annual merit, leave applications, and promotion and/or tenure decisions in the primary unit.

III. Eligibility for Joint Appointments:  

a. Joint appointees will normally possess the PhD or equivalent in a related discipline and/or

b. Appointees hold a professional or administrative position of direct relevance to the secondary unit responsibility.

c. Joint appointees will hold a regular full-time position in another academic unit at UD or a unit within UDRI.

d. Joint appointments will normally be made when that is the most appropriate means by which to advance the mission of both units.

IV. Departmental Rights and Privileges of Individuals Holding Joint Appointments:

a. Joint appointees may share in a variety of responsibilities as specified within the letter of appointment. These could include: teaching, advising honors theses, student projects, graduate theses or dissertations, and/or serving on a supervisory graduate committees.

b. A joint appointment confers the right to seek grant or contract support in the name of the secondary unit, although space or other requirements of a grant or contract must be negotiated with the secondary unit chair or head.

c. Joint appointees are welcome to attend and participate in secondary unit faculty meetings on a non-voting basis.

d. Joint appointees will receive general secondary unit communications/news.

e. Joint appointees will receive other benefits or privileges relevant to their task(s) as agreed to in the Memorandum of Agreement.

f. Joint appointees will retain all of their rights and privileges in their primary units. 

V. Responsibilities of Individuals Holding Joint Appointments: 

a. It is expected that joint appointees will follow those understandings fully described within the Memorandum of Agreement for the joint appointment. 

b. Joint appointees are expected to cite their secondary unit on all publications and grants or contract applications, in proportion to the involvement of the secondary unit in that activity.

VI. Other Considerations:  

a. Office Space and Operating Support: The nature and extent of teaching, scholarship, and service expectations shall determine the need for office space, computers, telephones, and other support in the primary and secondary units. The provision of resources by the primary and secondary units shall be stipulated at the time of appointment and renegotiated as appropriate.

b. Student-Generated FTE Accrual: For courses taught by joint appointees, the credit hours generated by student enrollments shall accrue to the units or schools listing the courses unless otherwise agreed.

c. Funded Projects: When joint appointees seek external funding for their projects, the appropriate administrators of both the primary and secondary units shall sign the proposals unless otherwise agreed. For funded projects, overhead recoveries shall be divided among the units in a manner depending on the relative percentage of resources provided by the two units.  This should be detailed in the Memorandum of Agreement.

d. All other considerations are to be detailed within the Memorandum of Agreement for the joint appointment.


College of Arts and Sciences

O'Reilly Hall
300 College Park
Dayton, Ohio 45469 - 0800