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Grant Proposal Process

All faculty and staff in the College are encouraged to seek extramural funding that can advance both the College's strategic priorities and individual/collaborative research, pedagogy, and creative activities. Faculty and staff who are preparing proposals for grants, fellowships, and sponsored research must send a set of proposal documents for College-level review and approval prior to submission. Proposals will not be submitted without the dean's review and approval.

All College personnel must adhere to the following timeline, unless a waiver has been secured from the department chair, dean, director of budget and operations, and director of extramural funding and strategic resource development. Please note that formal letters of intent and pre-proposals to be submitted to private and public sponsors typically follow the same review procedures as complete proposals. Please consult staff in the Dean’s Office or Office of Contracts and Grants for further guidance.

  1. 6 weeks ahead of the sponsor deadline, submit a notice of intent with this online form.
  2. No later than 2 weeks ahead of the sponsor deadline, submit a complete set of preliminary proposal documents to the Office of the Dean. A complete set of preliminary proposal documents includes the following items. An incomplete set of proposal documents will result in a delay of approvals.
    - Completed PPF signed by the chair
    - Draft detailed budget [The Office of Contracts and Grants can assist you in preparing a budget. You may send budget inputs to ! If UDRI assists you in preparing the budget, you are still responsible for submitting it to the Dean's Office for review along with the PPF].
    - Draft budget narrative
    - Supporting documents that may be needed for review. These may include tuition cost share commitments, indirect cost sharing, requests for course releases with support of the chair, status of IRB approval, etc.
  3. 5 days ahead of the sponsor deadline, have all proposal materials ready for review and/or uploaded into a grants submission system.

Proposal documents must be delivered to the Dean's Office via email by attachment (as separate files) to an email message sent to 



College of Arts and Sciences

O'Reilly Hall
300 College Park
Dayton, Ohio 45469 - 0800