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COVID-19 Risk Review Process

University Activities, Events, and Experiences during COVID-19

Activities, events, and experiences (collectively, "activities") look and feel very different at the University during COVID-19 and, if they do not meet existing guidelines and safety measures, must be approved by submitting a request through the risk review process. This is a time for us to be creative and identify non-traditional ways to carry out our mission and meet academic requirements. It's important to understand that most actitivies should be virtual to help slow the spread and promote safety on and off campus.

In planning safety-minded activities, we are asking everyone to take responsibility for understanding the risks associated with COVID-19 and promoting safety on campus.  Every one of us is a risk manager. As risk managers, this site provides you with the tools and resources you need to help guide your decisions within a COVID-19 environment. For requests that fall outside of the Path Forward Health and Safety Guidelines and current safety measures and restrictions, a risk review process has been established. It is important to note that requests entered through the risk review process should be seen as an exception to the established guidelines and will be reviewed by the University's Risk Review Group and may be escalated to the Executive Path Forward Task Force.

There are four steps to the Risk Review Process which are shown below. Any questions about the process should be sent to auditriskcompliance@udayton.edu

Please note, the risk review process is separate from requesting a space for an event/gathering/meeting and a travel request. Space and travel requests should be made through the appropriate channels; see the related links section below. Some requests for events, gatherings, and travel may require a risk review, in which case the owners of these processes will refer you to this process for review and approval of your request. If your request needs escalation, your meeting space and travel will not be approved until the Risk Review Group or the Executive Path Forward Task Force approves your request through the exception process. 

Risk Review Process

Does your request meet the path forward health and safety guidelines? Click here for the Path Forward Health and Safety Guidelines


Does your request fall within the allowable activities for the current campus status and published safety measures and restrictions? Click here for the case dashboard, campus status, and current safety measures and restrictions.  

  • If you answered "yes" to this question and the Health and Safety Guidelines question (section #1), you may proceed with your activity, but note that these requirements are subject to change and should be re-reviewed prior to the actual date of your activity.  
  • If you answered "no" to this question or the Health and Safety Guidelines question (section #1), re-evaluate your plan for a virtual option or adapt plans to meet these requirements.
  • Does your request involve the use of on-campus laboratories, studio spaces, and/ or classrooms where participants cannot wear face coverings and adhere to physical distancing guidelines, or does it involve other added risks (e.g., use of shared equipment)? If "yes", go to On Campus Laboratories, Studio Spaces, and Classrooms (section #3).
  • If your request upon re-evaluation still does not meet the requirements set forth in the Health and Safety Guidelines (section #1) and/or the Campus Status and Restrictions Review (this section #2), you may request an exception through the Risk Review Process

Does your request include use of on-campus laboratories, studio spaces, and/or classrooms where participants cannot wear face coverings and adhere to physical distancing guidelines, or does it involve other added risks (e.g., use of shared equipment)?


If your request does not meet the Health and Safety Guidelines (section #1), Campus Status and Restrictions Review (section #2), or On Campus Laboratories, Studio Spaces, and Classrooms (section #3) you may request an exception through the risk review process. Most requests submitted through the risk review process will receive a response within 5-7 business days, but when submitting your request, please allow up to two weeks for a response. Some requests require escalation to the Executive Path Forward Task Force, which meets on a weekly basis. If you have an urgent need, please be sure to note it as such in the Risk Review Form and explain the urgency.

  • Click here for the Risk Review Form 
    • This risk review form will be reviewed by the Risk Review Group. Exceptions may be approved by this group or, depending on the circumstances, may require approval from the Executive Path Forward Task Force. 
    • A plan should be developed that you link on the risk review form that incorporates, at a minumum, the following considerations: 
      • For indoor gatherings, a group size of thirty or fewer people in one space at a time; if this is not possible, an explanation and/or safety plan should be included in the request.
      • Food and drink is discouraged for consumption during the activity - consider offering a "grab & go" option, and/or individually packed drinks and snacks to be consumed if your request is for an outdoor activity.
      • COVID-19 health and safety measures including praciticing good hand hygiene, wearing face coverings, maintaining physical distancing, and performing wellness checks must be enforced.
      • Requests involving singing, playing of musical instruments, or dancing will need to be reviewed and approved at the executive level.
      • Activities should be held on campus; exceptions may be made for internships, experiences tied to certification or licensure, course enrichment, and service opportunities. 
      • If an activity must take place off campus, transportation guidance must be followed; Students should not travel together unless they are considered to be part of the same household.
    • Questions about completing the form should be sent to auditriskcompliance@udayton.edu

Risk Review Form

Summer Risk Review Process

If your request is specific to summer programming and does not meet the Health and Safety Guidelines (section #1), Campus Status and Restrictions Review (section #2), or On Campus Laboratories, Studio Spaces, and Classrooms (section #3) you may request an exception through the summer risk review process. Most requests submitted through this process will receive a response within 5-7 business days, but when submitting your request, please allow up to two weeks for a response. Some requests require escalation to the Executive Path Forward Task Force, which meets on a weekly basis. If you have an urgent need, please be sure to note it as such in the Risk Review Form and explain the urgency.

  • Click here for the Summer Programming Risk Review Form 
    • This summer risk review form will be reviewed by the Risk Review Group. Exceptions may be approved by this group or, depending on the circumstances, may require approval from the Executive Path Forward Task Force. 
    • A plan should be developed that you link on the summer risk review form that incorporates, at a minumum, the following considerations: 
      • For indoor gatherings, a group size of ten or fewer people in one space at a time; if this is not possible, an explanation and/or safety plan should be included in the request.
      • Food and drink is discouraged for consumption during the activity - consider offering a "grab & go" option, and/or individually packed drinks and snacks to be consumed if your request is for an outdoor activity.
      • COVID-19 health and safety measures including praciticing good hand hygiene, wearing face coverings, maintaining physical distancing, and performing wellness checks must be enforced.
      • Requests involving singing, playing of musical instruments, or dancing will need to be reviewed and approved at the executive level.
      • Activities should be held on campus; exceptions may be made for internships, experiences tied to certification or licensure, course enrichment, and service opportunities. 
      • If an activity must take place off campus, transportation guidance must be followed; Participants should not travel together unless they are considered to be part of the same household.
    • Questions about completing the form should be sent to auditriskcompliance@udayton.edu

Summer Programming Risk Review Form
CONTACT

Audit, Risk & Compliance

St. Mary's Hall
300 College Park
Dayton, Ohio 45469 - 1642
937-229-4502
Email